People Ops Office Admin

Ignite Digital enables national security agencies to accelerate decisions, elevate operational outcomes and achieve the outsized performance only an inside partner can deliver.

We combine mission experience, domain knowledge and technology expertise with the things partners can only know by being there every day. When agencies need a combination of tech and touch, Ignite Digital creates outcome-driving partnerships and stands with agencies to accomplish mission objectives.

Ignite Digital accelerates capability to the speed of every mission, deploying intelligent solutions and AI integration for faster, better transformation. Ignite delivers partnership beyond presentations to inspire the confidence to lead in a digital-forward world.

Ignite Digital. The Edge from Within.

Perks Of Working At Ignite Digital

• Competitive pay and benefits, including PTO
• Education stipends and referral bonuses
• Compelling work with the U.S. federal government
• Strong emphasis on volunteer and community engagement
• Opportunity to shape the future of our industry
• Supportive colleagues and management who invest in your growth
  
  

We are currently seeking an People Operations Office Administrator to provide multi-faceted administrative support and assistance for our San Diego, CA office. The People Operations Office Administrator will develop relationships at all levels of the organization and will foster a collaborative team environment and a strong service-oriented culture. The ideal candidate will be a self-starting and passionate individual who demonstrates integrity and strives to perform quality work.

Responsibilities

Office Operations & Maintenance

• Ensure efficient day-to-day office operations by maintaining adequate office supplies, restocking inventory, and overseeing office equipment and workspace appearance
• Coordinate with vendors, service providers, and building management regarding facility maintenance, service requests and office-related needs
• Manage incoming and outgoing mail, deliveries and general office logistics
• Assist with workspace organization, meeting room readiness, and overall office functionality
  
  

Administrative & Organizational Support

• Provide scheduling and logistical support for meetings, training sessions and team events
• Support special projects and cross-functional initiatives as assigned
• Answer calls and direct them to the appropriate staff member
• Handle general inquiries from staff, clients and the public. Serve as the first point of contact for staff and visitors while onsite
• Coordinate and schedule internal and external meetings, ensuring that meetings spaces are booked set up appropriately
• Assist with preparation and processing expense reports and invoices, ensuring timely submission and payment
  
  

People Operations Support

• Support onboarding and offboarding processes, including preparing materials, coordinating equipment set up, and maintaining employee records
• Assist with updates to HR and Recruiting systems and support date entry related to employee and candidate information
• Provide administrative support to People Operations initiates and projects
  
  

Employee Experience & Culture

• Help coordinate employee engagement initiatives, recognition programs, and company events
• Assist with internal communications related to People Operations programs and updates
• Serve as a point of contract for general employee questions and direct inquiries to the appropriate resources.
  
  

Minimum Qualifications

• High School Diploma or equivalent
• At least 1 year of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Strong organizational skills with an ability to prioritize and multitask
• Excellent communication skills, both written and verbal
• Ability to maintain discretion and confidentiality when handling sensitive information
  
  

Physical Requirements

• The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• While performing the duties of this job, the employee:
• Must be able to climb stairs
• Must be able to lift and carry 20 pounds
  

Preferred Qualifications

• Associate's or bachelor’s degree in business administration or a related field
• Experience with JAMIS Prime Software and/or Paycom
• Familiarity with office management procedures and basic accounting principles
• Proactive and independent problem-solving skills
• Experience in a Government Contracting setting.
  
  

Location: San Diego, CA

Schedule: 100% ONSITE

Salary: 45k to align with experience and education

Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Ignite Digital is a Small Business committed to providing exceptional service to government agencies at competitive prices. The capabilities and experience of our staff and our extensive industry relationships distinguish Ignite Digital Services among government contractors.

Equal Opportunity Employer/Veterans/Disabled

For individuals who would like to request an accommodation, please visit https://bit.ly/2XqZoLM (CA) or https://bit.ly/3Eo922f (SC) or contact Human Resources. Ignite Digital Services will not make any posting or employment decision that does not comply with applicable laws relating to labor and employment, equal employment opportunity, employment eligibility requirements or related matters. Nor will Ignite Digital Services require, in a posting or otherwise, U.S. citizenship or lawful permanent residency in the U.S. as a condition of employment except as necessary to comply with law, regulation, executive order, or federal, state, or local government contract.

OFCCP'S Pay Transparency Rule

EEO is the Law Poster