Operations Administrative Assistant

IES Safety, LLC – Administration Department is seeking an Operations Administrative Assistant to join our team. This role provides essential administrative support to the organization while assisting the Human Resources department with day-to-day operations, as well as supporting various departments across the company.

The ideal candidate will demonstrate professionalism and maturity in demeanor, with a strong commitment to accuracy, organization, and attention to detail. This position requires someone who is dependable, diligent, and capable of managing multiple priorities while handling sensitive information with discretion.

Essential Functions

•    Answer and direct incoming phone calls and inquiries in a professional manner

•    Maintain office supply inventory and place orders as needed

•    Coordinate out-of-town travel activities

•    Manage incoming and outgoing mail, packages, and correspondence

•    Maintain organized and accurate document management systems

•    Overseeing office equipment and maintenance 

•    Provide administrative support to all departments as required

•    Perform general office duties to ensure smooth day-to-day operations

HR Duties

•    Updating and managing employee data in HR systems 

•    Assisting with recruitment efforts

•    Handling employee inquiries regarding HR policies and procedures

•    Screening resumes and candidate applications 

•    Assisting with job offer preparation

•    Maintaining compliance with employment laws and regulations 

•    Provide general administrative support to the Human Resources department

Minimum Qualifications

•    Excellent organizational and time management skills 

•    Strong attention to detail and accuracy 

•    Proficiency in Microsoft Office Suite and HR management systems 

•    Excellent communication and interpersonal skills 

•    Ability to prioritize tasks and meet deadlines 

•    Knowledge of employment laws and HR best practices 

•    Discretion and ability to handle confidential information

•    Pre-Employment Drug & Alcohol Testing / Post-employment random Drug & Alcohol Testing

Notice To Third Party Agencies

IES Systems, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Systems, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.