Senior Production Coordinator

Role Overview
The Senior Production Coordinator plays a vital role in ensuring the smooth and efficient production process at Idea Nuova by effectively managing scheduling, coordination, and factory communication across the production cycle. You'll serve as the central link between overseas offices, factories, and internal teams — managing projects from order initiation to shipment, approving layouts and specifications, troubleshooting production challenges, and keeping stakeholders informed with timely, actionable updates.
Key Responsibilities
Maintain daily communication with overseas offices and factories, overseeing the entire production cycle from order initiation to shipment, to ensure timely development and delivery of products
Maintain daily communication with internal teams, providing updates, addressing concerns, and collaborating on project requirements
Approve all layouts and requirements, including price tickets, hang tags, main/care labels, UPC details, and testing requirements
Report on the status of ongoing projects and tasks, providing visibility to stakeholders and addressing any delays or issues proactively
Troubleshoot challenges that arise during production, utilizing creative and practical solutions to ensure smooth operations
Maintain, document, and implement efficient tracking strategies to monitor production progress and identify areas for improvement
Update the system with relevant information, including delivery schedules, pricing, quantity, and special comments
Perform other related duties as assigned, contributing to the overall success of the production process
Qualifications
Exceptional organizational skills, including planning, expediting, prioritizing, managing multiple tasks, and consistently meeting corporate deadlines
Ability to work autonomously and effectively manage time, demonstrating a high level of self-motivation and accountability
Excellent verbal and written communication skills, allowing for clear and concise correspondence with internal and external stakeholders
Knowledge of Simparel is a plus, showcasing familiarity with industry-specific software platforms
Experience working with mass retailers such as Walmart, Target, or JC Penney is advantageous, demonstrating a solid understanding of their specific requirements and processes
Proactive, motivated, and trainable
Experience with multinational trade and export is a plus
Experience with content, product, and inventory management
Proficient in Microsoft Suite (Word, Excel, Outlook, and PowerPoint)
What Success Looks Like
Production timelines are consistently met from order initiation through shipment
Factory communication is clear, timely, and resolves issues before they become shipment problems
Layouts, labels, UPCs, and testing requirements are approved accurately and on time
Internal teams have clear visibility into project status, with delays flagged proactively
Tracking systems and documentation stay accurate and up to date
Cross-functional partners view the role as a reliable, proactive production voice
Additional Requirements
Occasional travel as needed for vendor visits, factory reviews, and cross-functional offsites
Benefits
Competitive salary and benefits package
Opportunities for career growth and advancement
Dynamic, collaborative, and entrepreneurial work environment
Exposure to major retailers, nationally recognized brands, and trend-driven home categories
Fast-paced culture where your ideas, creativity, and contributions make an impact
Why This Role
This is a step-up role for an experienced production coordinator ready to own more scope. You'll have day-today responsibility for keeping our production cycle on track across major retail programs, direct partnership with overseas offices and factories, and real visibility across internal teams. Strong ownership, hands-on problem solving, and a clear path to grow into broader production leadership as the business expands.