Executive Legal Secretary

🔹 Now Hiring: Executive Assistant, Legal 🔹

📍 New York, NY | Onsite (5 Days/Week)

💼 Contract Position

💲 $40.00/hour

We are seeking a highly experienced Executive Assistant to provide high-level administrative support to senior leadership within the Legal department. This role is critical to enabling executive leaders to stay focused on strategic financial and operational priorities while operating effectively in a fast-paced, high-performance environment.

Position Summary

The Executive Assistant, Legal will act as a trusted partner to executive leadership, managing complex schedules, communications, and priorities with professionalism, discretion, and precision.

Key Responsibilities

• Manage executive requests and day-to-day administrative needs
• Oversee complex calendars, meetings, and events
• Act as a gatekeeper to protect executive time and priorities
• Manage and prioritize communications (email, calls, correspondence)
• Screen and redirect incoming calls
• Coordinate communication across internal and external stakeholders
• Track deadlines and ensure timely completion of tasks and projects
• Handle confidential information with the highest level of discretion
• Prepare presentations, reports, and research materials
• Coordinate domestic and international travel (flights, hotels, transportation)
• Prepare and submit expense reports

Core Skills

• Executive-level administrative support
• Calendar and time management
• Travel coordination (domestic & international)
• Communication and stakeholder management
• Confidentiality and discretion
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Qualifications

• 7 years of executive administrative experience
• Experience supporting senior leadership in fast-paced environments
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proven experience managing complex travel itineraries
• High level of professionalism, judgment, and confidentiality

Education

• High School Diploma required

Work Environment & Requirements

• Must work onsite 5 days/week at 505 Park Ave, New York, NY
• Ability to manage multiple priorities simultaneously
• Strong attention to detail and problem-solving mindset
• Ability to work independently and collaboratively

📩 Interested?

Apply now or message us directly to learn more about this opportunity.