What are the responsibilities and job description for the ASPIRA Coordinator position at Ibero American Action League?
Description
Summary:
Under the guidance and direct supervision of the Youth Services Supervisor, the ASPIRA Mentoring Program Coordinator oversees the implementation and daily operations of the mentoring program while providing direct support to students identified as at risk due to factors such as poor school attendance, low socioeconomic status, engagement in high-risk behaviors, teenage pregnancy, homelessness, exposure to community violence, and family environments impacted by substance abuse and/or domestic violence. The coordinator supervises and supports Youth Mentors through ongoing coaching, training, and performance monitoring to ensure fidelity to the Aspira model, while also coordinating schedules and fostering a collaborative team environment.
The Coordinator is also responsible for accurate data collection, documentation, and reporting, including tracking participant attendance, progress, and outcomes in alignment with program and funding requirements. This role ensures the delivery of high-quality services by maintaining a safe, structured, and supportive environment conducive to learning and youth development, while ensuring all program activities meet established performance objectives, organizational standards, and compliance expectations.
Essential Functions
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The employee exercises considerable initiative and makes decisions regarding assignments of tasks and monitoring activities. Must use sound judgment in reaching those decisions and in the day-to-day tasks with the students. The individual must be resourceful and able to display initiative and understanding of the agency’s policies and procedures.
Requirements
Position Qualifications:
Competency Statement(s)
The position does require occasional standing, squatting, lifting up to approximately 40 lbs. And frequent sitting.
________________________________________
By signing below, I hereby acknowledge receipt of my job description. I am aware that continued employment with Ibero-American Action League, Inc. is contingent on my adherence to the policies outlined in the employee handbook and my ability to function within the parameters of the job description. Furthermore, I acknowledge that any questions regarding this job description will be brought to the attention of my immediate supervisor.
Employee Signature: ___________________________________ Date: _________________________
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
Ibero American Action League is committed to the policy of equal employment opportunity. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression, disability, genetic predisposition or carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity.
An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer
Revised 4/2014, 2/2018, 9/2018, 8/2019, 3//2026
Summary:
Under the guidance and direct supervision of the Youth Services Supervisor, the ASPIRA Mentoring Program Coordinator oversees the implementation and daily operations of the mentoring program while providing direct support to students identified as at risk due to factors such as poor school attendance, low socioeconomic status, engagement in high-risk behaviors, teenage pregnancy, homelessness, exposure to community violence, and family environments impacted by substance abuse and/or domestic violence. The coordinator supervises and supports Youth Mentors through ongoing coaching, training, and performance monitoring to ensure fidelity to the Aspira model, while also coordinating schedules and fostering a collaborative team environment.
The Coordinator is also responsible for accurate data collection, documentation, and reporting, including tracking participant attendance, progress, and outcomes in alignment with program and funding requirements. This role ensures the delivery of high-quality services by maintaining a safe, structured, and supportive environment conducive to learning and youth development, while ensuring all program activities meet established performance objectives, organizational standards, and compliance expectations.
Essential Functions
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- Reports to ASPIRA Mentoring and Youth Services.
- Establishes and maintains good working relationships with staff, parents, and representatives from funding/accrediting agencies, school faculty, related community agencies and other programs within IBERO.
- Assures compliance with the agency’s rules and regulations and performance standards.
- Maintain a maximum caseload of up to 10 students for mentoring.
- Maintain communication with the students’ parents and teachers throughout the year.
- Assures compliance with the school’s rules and regulations.
- Implement the ASPIRA Mentoring Model to Fidelity.
- Must take the initiative to do everything possible to meet the performance objectives for each student.
- Provide peer and social skills development strategies, behaviorally based incentives, achievement recognition and rule compliance structure- which leads to enhanced academic and behavioral outcomes for the student.
- Prepares all required program reports in a timely fashion
- Maintain accurate student files.
- Attends formal and informal meetings and training sessions outside the agency.
- Maintains a detailed log of all activities on a daily basis via Impowr.
- Planning, preparing, and delivering lessons during enrichment time.
- Communication, consulting and co-operating with other members of the school staff to ensure the best interest of students.
- Reviewing and evaluating students’ academic performance.
- Ensuring the safe custody and optimum use of equipment used during lessons.
- Encourage parent and community involvement, obtain information for parents when requested, promptly return phone calls and emails.
- Any other duties as may be assigned by the ASPIRA Mentoring or Youth Services Supervisor.
The employee exercises considerable initiative and makes decisions regarding assignments of tasks and monitoring activities. Must use sound judgment in reaching those decisions and in the day-to-day tasks with the students. The individual must be resourceful and able to display initiative and understanding of the agency’s policies and procedures.
Requirements
Position Qualifications:
Competency Statement(s)
- Analytical Skills - Ability to use thinking and reasoning skills to solve a problem.
- Accuracy - Ability to perform work accurately and thoroughly.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Developing Others-Ability to teach or foster the development of others, giving constructive feedback and reassurance.
- Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
- Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.
- Leadership- Ability to Motivate, influence, and support others to accomplish team and organizational goals.
- Reliability - The trait of being dependable and trustworthy.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Communication, Written - Ability to communicate in writing clearly and concisely.
- Bachelor’s degree in counseling, human services or social work and 2 years’ experience in human services or a combination of education and experience.
- Bilingual in English and Spanish, preferred.
- Demonstrated knowledge of youth development
- Experience working with youth 13–21 years old.
- Ability to speak positively and respectfully to the youth and their families.
- Valid NYS driver’s license and access to own transportation
- Must have clearance through NYS Central Registry and good police records.
- Good physical and mental health.
- A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO
The position does require occasional standing, squatting, lifting up to approximately 40 lbs. And frequent sitting.
________________________________________
By signing below, I hereby acknowledge receipt of my job description. I am aware that continued employment with Ibero-American Action League, Inc. is contingent on my adherence to the policies outlined in the employee handbook and my ability to function within the parameters of the job description. Furthermore, I acknowledge that any questions regarding this job description will be brought to the attention of my immediate supervisor.
Employee Signature: ___________________________________ Date: _________________________
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
Ibero American Action League is committed to the policy of equal employment opportunity. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression, disability, genetic predisposition or carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity.
An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer
Revised 4/2014, 2/2018, 9/2018, 8/2019, 3//2026