What are the responsibilities and job description for the Office Services Professional position at Iberdrola Cogeneración S.R.L.U.?
Description
Position
Office Services Professional
Location
Dallas, TX
Front Desk & Visitor Experience
Requirements
Position
Office Services Professional
Location
Dallas, TX
Front Desk & Visitor Experience
- Serve as the primary point of contact for all employees, visitors, vendors, and guests entering the office.
- Maintain a consistent and professional presence at the front desk during scheduled working hours (8:00 am to 5:00 pm).
- Monitor conference room calendars and proactively identify meetings with expected external guests.
- Register guests in the building visitor management system and maintain accurate guest registration records.
- Maintain awareness of activity within the reception and visitor areas.
- Answer and route incoming phone calls professionally and promptly.
- Monitor and respond to or appropriately route general office voicemails.
- Take clear and accurate messages when necessary.
- Pick up incoming mail and packages daily
- Sort and distribute incoming mail and packages to the appropriate employees or departments.
- Maintain FedEx/UPS log.
- Receive and appropriately route courier, vendor, and office deliveries.
- Scan checks and designated mail items on the same business day they are received.
- Update and maintain accurate check and mail logs.
- Provide administrative support to various operational departments as needed
- Assist with data entry, document preparation, spreadsheet updates, scanning, filing, and record maintenance.
- Assist with scheduling, calendar coordination, and basic meeting logistics when requested.
- Demonstrate professionalism, organization, and attention to detail.
- Maintain appropriate front desk coverage and prioritize reception responsibilities before non-urgent administrative tasks.
- Maintain confidentiality when handling sensitive company, employee, financial, or departmental information.
- Follow established procedures and directions consistently.
- Take ownership of assigned responsibilities and follow tasks through to completion.
- Assist with additional administrative and office-related duties as assigned.
Requirements
- Previous related experience required
- Professional presence in both demeanor and appearance
- Proficient in Microsoft Excel and Word and general computer skills.
- High school diploma or equivalent
- Excellent written and communication skills
- Excellent administrative and organizational skills
- Must be able to work Monday thru Friday 8:00 am -5:00 pm
- Stand or Sit- Continuously standing and sitting throughout the day
- Walking- Continuously walking throughout the day
- Use hand/ fingers -Constantly operates a computer and other office productivity machinery.
- Carry Weight- Frequently carry supplies, i.e. boxes, etc. up to 30lbs