What are the responsibilities and job description for the Office Support Assistant position at Iberdrola Cogeneración S.R.L.U.?
Description
Location
Dallas, TX
Location
Dallas, TX
- Management of multiple conference rooms including set up and maintenance
- Maintain the cleanliness, organization, and overall presentation of break rooms and pantry areas on both office floors.
- Provide back-up of front desk as needed.
- Restock beverages, snacks, coffee supplies, paper products, and other pantry items as needed
- Assist with scheduled refrigerator cleanouts and communicate cleanout needs as directed.
- Assist with inventory tracking for pantry and office supplies.
- Receive and verify office and pantry supply orders against receipts, packing slips, or vendor documentation.
- Organize supply rooms and maintain clearly designated storage areas.
- Monitor and maintain printers and designated office equipment on both floors.
- Assist with placing and coordinating approved catering orders including set up and clean up.
- Help maintain clean, organized, and professional shared spaces.
- Ensure employee-facing and visitor-facing spaces remain presentation-ready throughout the business day.
- Assist with receiving and verifying office supply and pantry vendor deliveries.
- Proactively complete routine office walkthroughs without requiring daily reminders.
- Maintain awareness of the office calendar and anticipate meeting or event setup needs.
- Prioritize time-sensitive meeting setups, conference room resets, and office operational needs.
- Communicate proactively regarding low inventory, equipment issues, incomplete deliveries, or facility concerns.
- Maintain a professional, service-oriented, and collaborative approach when assisting employees and visitors.
- Assist the Office Manager with additional office operations, administrative, event, and facility-related responsibilities as assigned.
- Previous related experience preferred
- Professional presence in both demeanor and appearance
- Proficient in Microsoft Excel and Word and general computer skills.
- High school diploma or equivalent
- Excellent written and communication skills
- Excellent administrative and organizational skills
- Must be able to work Monday thru Friday 8:00 am -5:00 pm
- Stand or Sit- Continuously standing and sitting throughout the day
- Walking- Continuously walking throughout the day
- Use hand/ fingers -Constantly operates a computer and other office productivity machinery.
- Carry Weight- Frequently carry supplies, i.e. boxes, etc. up to 30lbs