Payable Specialist

Description

Job Summary:
Process accounts payable invoices for timely and accurate payment; interface with vendors and various internal offices providing courteous, friendly and professional assistance. This hourly, non‑exempt position will work with direct and indirect supervision.

Essential Functions:

• Record, classify, and summarize accounting transactions.
• Compile various documents and verify their accuracy.
• Assemble documents for computer input; verify accuracy of itemized charges, account numbers, and totals.
• Select correct accounts; post and verify balance, debit, and credit entries; maintain journals.
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Respond to inquiries; check accounting transactions to locate and resolve discrepancies.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Match invoices with packing slips and purchase orders, enter and post for payment.
• Process check runs as needed and requested by Controller.
• Maintain vendor records.
• Submit accrual list to Assistant Controller for month end report.
• Responsible for 1099 processing, mailing and report filing.
• Maintain vendor files.
• Offset entries with Accounts Receivable as directed by Controller or Assistant Controller.
• Exercise proper care and maintenance of company equipment.
• Perform additional assignments per supervisor’s direction.
• Other projects as assigned by Controller or Assistant Controller.

Knowledge of:

• Computers.
• Microsoft Office software applications.
• Matching packing slips or purchase orders to invoices.
• Basic accounting policies, procedures and systems.

Ability to:

• Differentiate between invoices and statements.
• Work efficiently and complete tasks quickly and accurately.
• Take and follow directions.
• Learn and follow IA Construction company policies and procedures.

Qualifications:

• Strong typing, data entry, and computer skills; knowledge of Microsoft Office.
• Effective interpersonal verbal and written communication skills.

Education:

• High school diploma or equivalent required.
• Associate’s degree in Accounting, Business or related field preferred.

Experience:

• 3 years of accounts payable experience preferred.
• Previous construction industry experience preferred.

Physical Requirements:

• Constant (67‑100%) Use/operate basic office equipment such as phones, computer, adding machine, file cabinets, copier, etc.
• Constant (67‑100%) Communicate over the phone with customers, vendors, and GOH employees.
• Constant (67‑100%) Talk and hear in conversations with customers.
• Constant (67‑100%) Able to see and read PC screens, read normal type size print.
• Constant (67‑100%) Normal vision and hearing range.
• Constant (67‑100%) Use fingers/hands to type and file.
• Constant (67‑100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
• Frequent (34‑66%) Bending, stooping, stretching, and prolonged standing.
• Occasional (0‑33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.

IA Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws.