Admin Assistant Time keeper

Timekeeper / Administrative Assistant

Duration: 2-Year Contract

Schedule: 6:30/7:00 AM - 3:30/4:00 PM (PST)

Work Environment: 100% Onsite (5 days/week)

Pay: 34-39 USD per hour

• Provide administrative and timekeeping support to district office operations
  
• Perform high-volume data entry related to employee timekeeping and records
  
• Maintain accurate financial and payroll-related documentation
  
• Support daily office operations including scheduling, filing, and communications
  
• Answer phones, direct visitors, and coordinate internal/external meetings
  
• Assist with mail distribution, supply management, and general office logistics
  
• Contribute to special projects as assigned by management
  
• Collaborate with cross-functional teams including operations, engineering, and compliance
  
  
  
  
  
  
  Core Competencies / Skills
  
  
• Timekeeping & Payroll Data Entry
  
• Administrative Support & Office Coordination
  
• Data Entry Accuracy & Record Management
  
• Scheduling, Calendar & Meeting Coordination
  
• Financial Record Keeping & Basic Bookkeeping
  
• Communication & Stakeholder Support
  
• Document Processing (Filing, Faxing, Mail Distribution)
  
• Inventory & Supply Coordination
  
• MS Office (Excel, Word, Outlook)
  
• Detail Orientation & Organizational Skills
  
  
  
  Key Highlights
  
  
• Supports district-level operations serving frontline employees, first responders, and technical teams
  
• High-volume data entry role with strong emphasis on accuracy and timeliness
  
• Opportunity for long-term conversion based on performance and budget
  
• Collaborative team environment with structured training from experienced staff
  
• Exposure to union and internal workforce coordination
  
  
  
  Qualifications
  
  
• Prior experience in timekeeping, data entry, bookkeeping, or administrative support
  
• Strong attention to detail with ability to manage repetitive, high-volume tasks
  
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  
• Excellent communication and organizational skills
  
• Ability to work onsite full-time in a structured environment
  
• High School Diploma required
  
• Open to candidates from various industries with relevant administrative experience
  
  
  
  Additional Details
  
  
• One round interview process with hiring manager and supervisor
  
• Equipment provided by manager
  
• Role is administrative in nature (not accounting/analyst-focused)
  
• Ideal candidate is highly reliable, detail-oriented, and comfortable with routine data entry work
  
  

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