What are the responsibilities and job description for the Bid Writer position at Hybrid?
RFP/Bid Writer
Location: Philadelphia Hybrid (Remote/Office)
Hybrid is seeking a skilled commercial writer in crafting compelling proposals and long form content within marketing and education. You’ll be spearheading writing and editing, proposals and RFPs.
This role requires exceptional, interesting and creative writing ability, keen attention to detail, and a deep understanding of either education or marketing or ideally both.
As the first step of our strategic new business efforts, this role will be central to Hybrid’s continued growth, helping translate our mission and expertise into winning narratives.
The Role:
The Proposal Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), and other sales requests. This role has several key responsibilities:
Responsibilities:
Opportunity Scoping
- Assist with analysis of identified RFP opportunities across higher education
- Evaluate strategic fit with Hybrid’s capabilities and growth goals
Proposal Writing & Development
- Lead proposal content development from structure to storytelling, ensuring submissions are tailored, persuasive, and clearly aligned with evaluation criteria.
- Write, edit, proofread, and format long-form submissions across digital, creative, and media scopes.
- Translate complex technical and strategic information into compelling prose.
- Collaborate with internal stakeholders (Client Operations, Research, Creative, Account Management) to source content, insights, and case studies.
Proposal Process Management
- Own the full proposal lifecycle from initial research to on-time submission.
- Maintain version control and compliance with submission requirements.
Qualifications and Skills
- 3-5 years of experience in proposal writing, bid management, or strategic writing for an agency, education institution, nonprofit, or public-sector entity
- Deep familiarity with procurement and RFP processes, especially in higher education or advertising contexts
- Exceptional writing, editing and research capabilities
- Strong organizational and project management skills; ability to balance multiple deadlines and priorities.
- Strategic thinking with attention to detail, able to zoom in and out between compliance and storytelling.
- Comfort collaborating across functions in fast-paced environment.
- Bachelor's degree in English, Communications, Marketing, Public Administration, or a related field.
Benefits:
- Work for a global market leader with new offices in the heart of Philadelphia
- Huge potential for progression in line with our ambitious growth plans
- Monthly contribution to your physical health or wellbeing costs (e.g. gym membership, art classes) and Headspace subscription
- Paid training for career accreditations
- Internal mobility options and established career paths
- Incentive schemes, financial advice and company pension contributions
- Generous PTO entitlement
- Comprehensive Health, Vision, Dental insurance
- 401k
- Charity fundraising challenges and volunteering days.
Hybrid Media is proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels valued, supported, and empowered to reach their full potential — regardless of background, identity, or circumstance.
We welcome applications from all qualified individuals and believe that a diverse team brings richer perspectives, stronger creativity, and better outcomes for our people and our clients.
If you’re excited about this role but feel you don’t meet every single requirement, we’d still love to hear from you. Please reach out to our Recruitment Team (recruitment@hybrid.co) to discuss your experience or to enquire about other opportunities across our growing business.
