Accounts Payable Clerk & Coordinator

Organization- Hyatt Regency Phoenix

Summary

The Role

Responsibilities include the execution of the Accounts Payable cycle, ensuring accurate invoice processing, supplier account reconciliation, payment execution, compliance, and continuous process improvement; HR & Engineering departments administrative support. Key responsibilities include:

• Receive, review, and process supplier invoices, ensuring compliance with contractual terms, company policies, and payment schedules.
• Reconcile supplier accounts, investigate discrepancies, and maintain accurate vendor balances.
• Manage expense accruals and support month-end and year-end closing activities to ensure financial accuracy.
• Serve as a primary point of contact for vendors, addressing inquiries regarding invoices, payment status, and account issues.
• Partner with Procurement, Treasury, Accounting, and Operations teams to resolve invoice-related issues and support business objectives.
• Maintain accurate and confidential colleague files and HR records. 
• Maintenance of incoming calls, walk in inquiries, special projects, coordination of colleague relations events
• Process payroll
• Perform other HR/Engineering administrative related duties as assigned
  
  

Qualifications

Qualifications

Experience Required: 

Minimum of 2 years of experience in Accounts Payable or a related finance function

Experience processing invoices, vendor reconciliations, payment execution, and month-end close activities.

Technical Skills:

• Proficiency with Oracle or similar ERP platform; Microsoft Office applications, particularly Excel, Outlook and Word.
• Strong analytical, reconciliation, and problem-solving capabilities
  
  

Additional Qualifications:

• High level of professionalism, discretion and attention to detail and accuracy
• Strong organizational, communication & interpersonal skills
• Ability to work collaboratively across multiple functions and business units.
  
  

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.