Operations Coordinator (Logistics + Fleet)

Who We Are

At HV Health and Safety, we are passionate about fostering growth, embracing change to create thriving, and encouraging safe work environments. As a double minority-owned company, we bring a unique perspective to workplace safety, offering exceptional services that help businesses achieve the best outcomes.

Our mission is to empower employees with confidence, providing tailored solutions and expert knowledge to cultivate a culture of safety and success. Together, we aim to build a safer future, one job site at a time.

Who You Are

You’re a professional eager to take operations to a new level. You enjoy keeping things organized, solving problems, and supporting teams so everything runs smoothly. You’re the go-to person when something needs to get done or figured out. You’re dependable, adaptable, and quick to learn—whether that’s through hands-on experience or taking initiative to find solutions independently.

Responsibilities:Fleet & Vehicle Management

• Oversee all fleet operations including incoming and outgoing inspections
• Coordinate all vehicle repairs and maintenance (both infield and at HQ)
• Manage scheduling through Enterprise Fleet system
• Gas card assignment and maintenance
• Coordinate transport, delivery, and pickup of vehicles for site launches and closures
  
  

Field Operations & Site Management

• Lead site startup and closure logistics
• Coordinate with clients on kickoff calls for new site launches
• Prepare, pack, and ship clinic setup kits and required equipment (printers, cabinets, shredders, etc.)
• Arrange shipment and return of supplies and equipment upon project completion
  
  

Workforce Coordination & Onboarding

• Coordinate onboarding logistics for new hires including travel, PPE, and system setup
• Build and maintain schedules for all field personnel in UKG
• Provide ongoing support and communication to field staff
  
  

Time Tracking & Reporting

• Review, edit, and submit weekly timesheets for field personnel
• Ensure accurate reporting to accounting and client portals
• Collect and report monthly manhours based on kickoff call requirements
  
  

Inventory & Equipment Management

• Maintain and track inventory at headquarters
• Order, inspect, and distribute supplies to field teams
• Fulfill and ship supply orders for all clinics
• Schedule and manage preventative maintenance for equipment (e.g., LP15s)
  
  

Requirements:

• 25 years of experience in operations, logistics, field coordination, or a similar role
• Experience supporting field teams, multisite operations, or mobile workforce environments preferred
• Experience with scheduling platforms (e.g., UKG or similar) strongly preferred
• Familiarity with fleet coordination, inventory management, or equipment logistics is a plus
  
  

Equal Opportunity Employer Statement

HV Health and Safety is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic under applicable law.