What are the responsibilities and job description for the Accounts Payable Administrator position at Hunter Buildings & Manufacturing?
The Accounts Payable Administrator is responsible for accurately processing vendor invoices for payment, ensuring precise coding, and maintaining accurate financial records. This role requires attention to detail and effective communication with both vendors and internal teams to resolve any discrepancies.
Responsibilities:
Include, but may not be limited to the following:
- Receive and verify expense reports, ensuring accuracy and reconciling discrepancies with account balances and office records.
- Process vendor invoices for payment, verifying W9 information, reviewing purchase orders, and resolving any discrepancies in a timely manner.
- Ensure that outstanding obligations are credited upon payment, identify discount opportunities, and manage purchase order amendments or stop-payment orders as required.
- Assist in maintaining accurate accounting records and ledgers by reconciling monthly statements and transactions.
- Collaborate with purchasing and receiving departments to reconcile and resolve unvouchered receiving items.
- Answer vendor inquiries regarding accounts payable (AP) processes and payments.
- Support internal and external audits by providing requested documentation and resolving any related issues.
- Assist with special projects assigned, ensuring timely completion and accuracy.
- Performs other related duties as necessary or assigned.
Required Skills and Abilities:
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite or related software as well as accounting software.
- Excellent analytical and organizational skills, with close attention to detail.
- Ability to handle confidential financial information.
- Thorough knowledge of accounting principles and procedures
- Ability to research, compile, analyze, and interpret financial data.
- Problem-solving skills, with the ability to identify discrepancies
Education & Experience:
- High school diploma or equivalent required
- Associate or bachelor’s degree in accounting preferred
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
The above describes the general nature and level of job task assigned to the person(s). This is not an exhaustive list of all duties and responsibilities. Company management reserves the right to add and change responsibilities to meet the Company’s goals.
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Experience:
- accounting background: 1 year (Required)
Work Location: In person
Salary : $21 - $23