Accounts Receivable Specialist

Position Overview
The Accounts Receivable (AR) Specialist is responsible for managing the full-cycle accounts receivable process, ensuring accurate and timely processing of customer invoices, payments, and account reconciliations. This role requires strong organizational skills, attention to detail, and the ability to partner with internal departments and external customers to resolve billing and payment discrepancies. The AR Specialist plays a critical role in maintaining positive customer relationships while supporting company cash flow objectives. This position is on-site at the Port of Catoosa.

Key Responsibilities

• Process and issue accurate customer invoices in a timely manner.
• Post customer payments (checks, ACH, credit card, and wire transfers) into the accounting system.
• Monitor accounts receivable aging reports; follow up with customers on overdue accounts to ensure prompt payment.
• Work closely with the Credit Manager to evaluate customer creditworthiness and assist in setting appropriate terms.
• Support the Controller with month-end close activities, including reconciliations of AR accounts.
• Research and resolve customer payment discrepancies, short pays, and unapplied cash.
• Maintain accurate customer account records and update information as needed.
• Prepare AR-related reports and provide updates to management regarding account status, collection progress, and risk exposure.
• Partner with Sales, Operations, and Customer Service teams to resolve billing issues and support customer satisfaction.
• Assist in developing and implementing process improvements to enhance efficiency and accuracy within the AR function.
• Support audit requests related to accounts receivable and credit documentation.
• Participate in special projects as assigned, which may include system enhancements, process improvement initiatives, cross-departmental projects, or financial analysis assignments.
• Perform other related duties as assigned by the Credit Manager or Controller.

Qualifications

• Prior internship, co-op, or office/accounting experience preferred but not required.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and other Office applications.
• Ability to learn new software systems quickly.
• Strong organizational and time-management skills.
• Excellent communication and problem-solving abilities.
• Team-oriented mindset with a willingness to learn and grow.
• Strong customer service orientation with the ability to handle sensitive and confidential information.

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $27