What are the responsibilities and job description for the Administrative Assistant position at HR Collaboration Group LLC?
Administrative Assistant
This role is located in the Elkhart area
Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts?
Then, HR Collaboration Group has a place for you!
Who We Are:
HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their PeopleHR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion!
Our Brand Promise: A Work, Done on Time, Focused on ClientBusiness Success
What We Offer:
- Collaborative and team-oriented work environment
- Challenging and progressive career development
- Excellent SalaryBonus programs
- Outstanding PTO and Voluntary Time Off policies
- Above Standard Paid Holidays
- Competitive Medical, Dental, Vision, RX and Other Benefit Programs
- Retirement Plan with Employer Match!
- Open communication, informal recognition, and monthly team-building events
- And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role!
What You'll Do:
You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business.
Your Accountabilities in The Role:
- Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience.
- Handles non-client purchases and processing in a timely manner.
- Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner.
- Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized.
- Handles project work for various departments to meet overall team goals.
- Prepares reoccurring and special reports, ensuring accurate and on-time completion.
- Prepares meeting minutes and follow up on open items, as needed, to support the various groups.
- Handles light cleaning and organization of the office for a pleasant workspace.
- Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information.
Position Requirements:
- Education: HS Diploma or GED required.
- Experience: 3 years of Administrative experience performing administration, data entry, reception area, etc.
- Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well.
- Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, ExcelWord).
- Communication Skills: Advanced verbal and written communication skills.
- Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time.
- Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects.
If this sounds like you, then you will blossom at HRC!
Other Important Information:
Position StatusPay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position.
- And, the compensation will grow as the team member grows!
Reports To: CEO
Core Schedule: Monday through Friday; 8:00 am – 5:00 pm