ADMINISTRATIVE ASSISTANT

CONGRESS ELEMENTARY

REQUIREMENTS: See Attached Job Description

BEGINNING: ASAP

HOURS: 8 hours per day – 43 weeks per year

RATE OF PAY: Per Secretarial Handbook

TO APPLY: Log in and apply at https://jobs.redroverk12.com/org/1246. Position is open until filled.

School District Position Description

STURGIS PUBLIC SCHOOLS

Position Title: Administrative Assistant, Congress School

Department: Congress School

Reports To: Principal

Prepared By: Vincent Laporte, Congress Principal Date: 12/30/2025

Approved By: Ray Sterling, Director of Finance Date: 12/30/2025

SUMMARY: Serve as an Administrative Assistant to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

Administrative Assistant/Secretarial

Serve as confidential Administrative Assistant to the Principal

Manage the office/phones radios and front door

Act as liaison between principal, staff and community

Greet and assist people entering the building

Answer phones, respond to routine questions, route student and staff messages

Assist students and staff as needed

Assist in conducting and recording of all drills and real events

Provide assistance to the responsibility room as necessary with students and phone calls

Process building maintenance requests in the FMX program

Maintain the mailing and receipt of student records

Attend trainings, workshops and meetings as needed

Maintain copy machines, printers and laminator for maintenance and supplies

Collect and submit volunteer background checks for approval on line

Do the daily announcements at the end of the day and as needed throughout the day

Help coordinate student pictures

Help coordinate fundraisers

Financial

Place and receive orders and check requests

Track teacher and office spending and T & A Accounts

Reconcile credit card bills monthly

Make and record deposits

Oversee parent group fundraisers and deposits and help as needed

Payroll

Create and compile timesheets for all hourly employees

Pupil Accounting

Run state error check program and complete all paperwork for state reports

Power School

Complete all daily attendance and run reports

Enroll and Exit students

Keep student info updated

Maintain school year and master schedules

Complete End of Year process

Keep the district office and other district departments informed of new students

Update and coordinate back to school mailings for students

Clinic

Determine if students are sick and need to go home. If not, watch them until they feel well enough to go back to class

Take student temperatures as needed

Make calls to parents if students need to go home because of illness or injuries

Treat injuries and bloody noses

File accident reports for students and staff as needed

Administer medications to students as needed including insulin and Epi pen shots

Know how to do CPR and how to operate the defibrillator machine

Assist with head checks and call parents when necessary

MCIR

Enter and maintain immunization records for all students and submit state reports twice per year

Website

Maintain the Congress calendar on the website

Facebook

Maintain and update the majority of the Congress Facebook page with current photos and information

RedRover

Oversee staff absences to be sure we have coverage for the classrooms when their teachers are gone

Print daily reports for the subs to sign and fax them to the District Office

SUPERVISORY RESPONSIBILITIES: Students and Parent Helpers

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Minimum of High school diploma, some college preferred; plus three to five years in general office work and/or training; or equivalent combination of education and experience.

Knowledge of spreadsheets and word processing (computer applications).

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of parents or employees of organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Must type 55 Words per Minute. Ability to operate office machines and personal computer and related software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to 10 lbs. such as to lift files and paper.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.