What are the responsibilities and job description for the Staff Accountant - Inventory & AP position at HR Advisors, Inc.?
STAFF ACCOUNTANT – Inventory & AP
Orange County, CA
We are seeking a detail-oriented and proactive Inventory & Accounts Payable Accountant to support a growing e-commerce business. This role is critical to maintaining accurate financial records, ensuring timely vendor payments, and building strong inventory accounting processes that support business growth.
This is an excellent opportunity for an accounting professional who enjoys operational accounting, inventory management, and building processes that drive business success.
Summary
The Inventory & Accounts Payable Accountant will oversee the company's accounts payable function while managing inventory accounting and reconciliation processes. This role serves as a key link between day-to-day operations and the monthly financial close process, ensuring financial data is complete, accurate, and delivered on time.
Responsibilities
Accounts Payable
- Manage the full accounts payable cycle, including invoice entry, coding, approval routing, and payment processing.
- Review and reconcile vendor statements on a regular basis.
- Ensure invoices are accurately coded to appropriate accounts and cost categories.
- Investigate and resolve invoice discrepancies, vendor inquiries, and payment issues.
- Monitor AP aging and proactively address outstanding balances.
- Maintain accurate vendor records and payment terms.
- Implement and maintain invoice matching and approval processes.
- Support royalty payment management and payables on licensed bags
Inventory Accounting
- Reconcile inventory data between e-commerce and accounting systems on a monthly basis.
- Analyze inventory variances and investigate discrepancies.
- Maintain accurate inventory valuation records, including landed costs, freight, duties, and adjustments.
- Support inventory reserve calculations and inventory-related journal entries.
- Assist with physical inventory counts and year-end inventory procedures.
- Monitor inventory-related financial reporting and ensure accuracy of cost of goods sold (COGS).
Month-End Close & Financial Support
- Prepare reconciliations and schedules supporting the monthly close process.
- Complete bank reconciliations and inventory-related account reconciliations.
- Assist with accruals and other month-end accounting activities.
- Provide accurate, organized financial information to accounting leadership and external advisors.
- Identify process improvements and help establish scalable accounting procedures.
Qualifications
Required
- 3 years of accounting experience, including accounts payable responsibilities.
- Experience with inventory accounting in a product-based business.
- Strong understanding of:
- Accounts Payable
- Inventory Reconciliation
- Cost of Goods Sold (COGS)
- Inventory Adjustments
- Month-End Close Processes
- Proficiency with QuickBooks.
- Advanced Excel skills, including pivot tables, lookups, and reconciliation reporting.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
Preferred
- Experience in e-commerce, retail, apparel, or other inventory-driven industries.
- Experience reconciling inventory between operational and accounting systems.
- Familiarity with Shopify or similar e-commerce platforms.
- Knowledge of landed cost accounting and inventory valuation methodologies.
- Experience working with external accountants, auditors, or fractional finance teams.
About Us
WOLFpak started with one mission: create the perfect backpack for bodybuilders. Frustrated by flimsy, poorly designed bags, founder Michael built a pack that could handle heavy gym gear, shaker bottles, and daily essentials—with zero compromise. Today, WOLFpak is a global fitness brand trusted by athletes everywhere. Our backpacks feature waterproof polyester, dual cup holders, a protective laptop sleeve, and smart compartments for organized storage—whether you're lifting, traveling, or meal prepping.