What are the responsibilities and job description for the Human Resources Adminstrator position at Hoxton Circle?
The HR Specialist manages the daily administrative, compliance, and technical functions of the HR department, ensuring smooth and compliant operations across the full employee lifecycle. This role supports HRIS management, onboarding and offboarding, benefits and payroll administration, policy implementation, and employee inquiries.
The ideal candidate is organized, responsive, and detail oriented, with strong communication skills and the ability to handle sensitive information with discretion. This person thrives in a fast paced environment and is comfortable juggling multiple HR processes at once.
What we're looking for:
- Hands on ADP experience is required
- Benefits administration experience, including enrollment, COBRA, and open enrollment
- An HR generalist background from a small, fast paced team, ideally within a 200 to 500 headcount company
Key Responsibilities
HR Administration & Employee Lifecycle
- Manage the HR inbox, respond to employee inquiries, and route requests to the appropriate HR team members
- Support onboarding, offboarding, and pre-boarding processes
- Maintain accurate employee records, including status changes, life events, and seating adjustments
- Manage leave programs, worker's compensation cases, and accommodation requests
- Process HR administrative requests such as employment verifications, business cards, and other documentation
Benefits & Payroll Administration
- Administer benefits enrollment, changes, terminations, and COBRA management
- Support open enrollment processes and benefits renewals
- Process benefit invoices (medical, dental, vision, commuter, mutual insurance) and reconcile with budgets
- Assist with payroll inputs, merit increases, and mid-year/year-end salary adjustments
- Track benefits related rebates, expenses, and reporting, including Form 5500 filings
Compliance, Reporting & HR Systems
- Maintain HRIS and dashboards with up to date employee data, org charts, and HR metrics
- Support compliance reporting, including EEOC, BLS, US Census, OSHA, and IRS filings
- Prepare periodic HR reports, including PTO close reports and termination lists
- Assist with policy revisions, employee handbook updates, and acknowledgment tracking
HR Communications & Events
- Draft and distribute HR communications and reminders
- Support recognition programs, anniversaries, and company events
- Assist with HR and town hall meetings, note taking, and follow ups
Team Support & Special Projects
- Participate in HR team and global meetings, supporting notes and follow ups
- Provide reception coverage and general administrative support as needed
- Support special HR projects, product launches, and end of year processes
Education & Experience
- Bachelor's degree in Human Resources, Business Administration, or a related field
- 3 years of HR experience, with proven work in benefits administration, HRIS, payroll support, and employee lifecycle management
- Prior hands on experience with ADP as an HRIS is required
Required Skills
- Exceptional organizational and time management skills, with high attention to detail
- Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, pivot tables)
- Proven work experience with ADP
- Experience with benefits administration, including enrollment, changes, and COBRA management
- Knowledge of HR policies, employment laws, and compliance requirements
- Strong communication and interpersonal skills
- Ability to handle confidential and sensitive information with discretion
- Self starter with the ability to manage multiple priorities in a dynamic environment