What are the responsibilities and job description for the Executive Assistant/Paralegal position at Horry County Government?
General Job Description
Performs legal administrative assistance to County attorneys in all legal matters affecting the County. Performs a variety of responsible legal assistant duties in support of the County Attorney's office. Creates and maintains complex filing systems for litigation cases.
Duties for this Position
- Manages attorney calendar and schedules. Calculates and monitors deadlines and reminds attorneys of impending events.
- Organizes, maintains, tracks and controls digital and traditional case files. Receives and reviews initial file assignments. Assembles, creates and organizes physical and electronic files of all records.
- Provides administrative and procedural support to attorneys. Prepares legal documents and correspondence, which includes requests, notices, dispositions, resolutions, agreements, motions, orders and briefs. Receives and reviews invoices for payment.
- Arranges, schedules and confirms appointments, meetings, court settings and deposition settings and notifies parties involved.
- Monitors Prosecutor’s Docket Log.
- Electronically files pleadings.
- Performs other related duties as required.
- Adheres to assigned work schedule as outlined in the Department and County attendance policies and procedures; ensures all behaviors comply with the County’s Personnel Rules and Regulations.
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of:
- Legal terminology and forms and documents used in legal secretarial work.
- Legal procedures and practices involved in composing, processing and filing a variety of legal documents.
- Standard legal references and their content.
- Business letter writing and basic report preparation.
- Principles and procedures of maintaining a complex legal filing system.
- Office equipment including computers and supporting word processing and spreadsheet applications.
- Specialized computer software and other applications utilized in recording and processing legal documents.
- Basic bookkeeping procedures.
- English usage, spelling, grammar and punctuation.
- Modern office procedures, methods and computer equipment.
- Skill in:
- Planning and prioritizing.
- Observation and decision-making.
- Organization and time management.
- Ability to:
- Communicate clearly and effectively, both orally and inwriting
- Perform responsible legal administrative duties.
- Prepare, maintain anddistributeavarietyoflegaldocuments.
- Preparestandard legal documents andcorrespondence.
- Worksindependentlyintheabsenceof supervision.
- Operate office equipment including computers and Microsoft Office Suite data processing and spreadsheet applications, copiers, printers, fax, etc.
- Maintain confidentiality regarding matters of a legal nature.
- Establish and maintain effective working relationships.
Position Minimum Requirements
An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be:
- Associate’s Degree from an accredited college with major course work in Business Administration, Public Administration, Office Administration, or related field and two years of increasingly responsible legal secretarial experience.