Recovery Planner / Experienced Senior, Program Management

The Recovery Planner is responsible for cross-program planning, coordination, and federal compliance alignment for long-term recovery following a declared disaster. This position integrates CDBG-DR–funded activities with parallel efforts funded by FEMA Public Assistance, State appropriations, and locally funded recovery grants and capital projects. The Recovery Planner maintains the county’s recovery governance structure, manages key coordination points between county-funded Recovery and CDBG-DR activities, and supports the transition of temporary housing units into permanent housing solutions. The position ensures alignment with federal requirements and contributes to data-driven reporting, monitoring, and continuous improvement across all recovery workstreams.

Job Duties

• Assists in developing and maintaining the County Recovery Framework and operating protocols integrating HUD, FEMA, State, and local recovery efforts
• Drafts, updates, and maintains recovery-related organizational charts depicting roles, reporting relationships, and coordination pathways
• Supports implementation of recovery governance structures, including decision-making hierarchy, escalation pathways, and interdepartmental coordination processes
• Aligns county policies and procurement practices with federal and state requirements to preserve eligibility for federal reimbursement
• Develops and maintains crosswalk matrices linking funding streams to identify co-funding, phasing, and sequencing opportunities
• Maintains and updates a comprehensive Recovery Master Schedule for major recovery projects and milestones
• Maps interdependencies among key programs to identify overlaps, conflicts, and sequencing needs
• Identifies and documents coordination touchpoints between county-funded recovery grants and CDBG-DR programs
• Coordinates and documents regular meetings between departments, consultants, and partner agencies to ensure program alignment
• Develops and maintains shared tools, templates, and guidance for procurement, environmental review, and URA compliance
• Supports centralized project tracking and performance dashboards for leadership
• Reviews recovery-related procurements for compliance with federal standards
• Coordinates environmental review planning and ensures alignment with federal and state requirements
• Supports implementation of URA for acquisition and relocation activities
• Provides basic compliance guidance and coordinates technical assistance for departments, subrecipients, and contractors
• Provides planning and coordination support for the transition of temporary housing units into permanent housing solutions
• Works with teams to identify sites, sequencing, and infrastructure needs for housing conversion
• Aligns housing strategies with CDBG-DR Action Plan, local policies, and community priorities
• Tracks milestones and dependencies related to housing transition and integrates them into coordination plans
• Assists in developing and maintaining a Recovery Communications Plan and coordinates logistics for public meetings and community workshops
• Supports intergovernmental coordination and manages document control and publication of required notices and reports
• Ensures master files for each recovery program include documentation of compliance and financial transactions
• Supports quarterly HUD DRGR performance reporting and prepares for internal monitoring and external audits
• Assists in closeout readiness for funded and related projects through unified documentation and retention protocols
• Participates in after-action reviews and continuous improvement efforts
• Other duties as required
  
  
  

Supervisory Responsibilities:

• May be responsible for oversight of program staff, including production staff and other program-related team members
  
  
  

Qualifications, Knowledge, Skills And Abilities

Education:

• Bachelor’s degree, required; focus in planning, public administration, public policy, emergency management, preferred
  
  
  

Experience:

• Two (2) years of progressively responsible experience in planning, program coordination, grants management, or disaster recovery work, required
• Experience with HUD CDBG-DR/CDBG, FEMA Public Assistance, or other federal or state grant programs, preferred
• One (1) to two (2) years prior supervisory experience, preferred
  
  
  

Certifications:

• N/A
  
  
  

Licensure:

• N/A
  
  
  

Software:

• Proficiency with Microsoft Office, required
• Experience with project management or data visualization tools (e.g., Gantt charts, dashboarding), preferred
• Experience with HUD DRGR, preferred
  
  
  

Language:

• Hawaiian, preferred
  
  
  

Other Knowledge, Skills & Abilities:

• Knowledge of planning principles, disaster recovery frameworks, and public-sector program management
• Familiarity with CDBG-DR rules and regulations, 2 CFR Part 200, 24 CFR Part 58, URA, and related federal requirements
• Strong analytical and organizational skills, including ability to map interdependencies, design organizational charts, and manage complex schedules
• Strong written and verbal communication skills, including ability to prepare clear memos, summaries, diagrams, and presentation materials
• Ability to work collaboratively across departments and agencies and to manage competing priorities and deadlines
• Ability to work independently and as part of a team
  
  
  

Commitment to public service and operational excellence