Administrative Assistant - CPA Firm

Horn CPA Group is seeking a full-time Administrative Assistant to join our small, close-knit team. This client-facing role is an essential part of our office. As the first point of contact for many of our clients, you will play a key role in creating a professional, welcoming, and positive experience from the moment a client walks through our door or calls our office.

We offer a casual, professional work environment where teamwork is essential. We support one another, stay organized, and work together to provide excellent service to our clients.

What You'll Do

• Greet clients and provide a friendly, professional first impression
• Answer and direct incoming phone calls
• Communicate with clients in person, by phone, and by email
• Schedule appointments and manage the office calendar
• Receive, organize, scan, copy, and file client documents
• Maintain accurate electronic files
• Perform data entry and other administrative tasks
• Process incoming and outgoing mail
• Assist accountants and other team members with administrative and clerical tasks
• Maintain an organized and professional office environment
• Learn and utilize various office and accounting-related software
• Take on a variety of responsibilities and assist with other tasks as needed

The Person We're Looking For

We are looking for someone who:

• Is personable, friendly, and comfortable interacting with clients
• Has excellent verbal and written communication skills
• Is organized and pays close attention to detail
• Can manage multiple priorities while maintaining accuracy
• Can quickly assess what needs to be done and complete tasks efficiently
• Is dependable and takes ownership of their responsibilities
• Works collaboratively with the team and is willing to take on a variety of responsibilities as needed
• Is comfortable switching between different tasks throughout the day
• Has a positive, professional attitude
• Understands the importance of confidentiality when working with sensitive client information
• Is comfortable learning new software and processes

Our Team Environment

We are a small, close-knit office where teamwork is essential. We support one another and recognize that responsibilities may extend beyond the routine duties of any one position. We value employees who are organized, efficient, adaptable, and able to prioritize their workload while maintaining accuracy and providing excellent client service.

Qualifications

• High school diploma or equivalent preferred
• Previous administrative, office, or customer service experience preferred
• Strong verbal and written communication skills
• Basic computer skills and willingness to learn new software
• Strong organizational and time-management skills
• Professional and personable demeanor
• Ability to maintain confidentiality and handle sensitive information

What We Offer

• Full-time position (Monday–Friday, 8-hour workday)
• Health insurance
• Dental insurance
• Paid time off
• Retirement plan
• Bonus opportunities
• Casual, professional work environment
• Small, supportive team

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $15 - $20