What are the responsibilities and job description for the Legal Assistant/Secretary position at Hope The People Law Firm?
Job Overview
We are seeking a dynamic and highly organized Legal Assistant/Secretary to join our legal team. This role is vital in ensuring the smooth operation of legal processes, providing exceptional administrative support, and maintaining efficient communication with clients, attorneys, and external partners. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for delivering top-tier customer service. This paid position offers an exciting opportunity to develop your administrative expertise within a professional legal environment.
Responsibilities
- Manage and coordinate calendar schedules for attorneys and legal staff, ensuring all deadlines and appointments are met efficiently
- Prepare, proofread, and file legal documents, correspondence, reports, and spreadsheets with precision and attention to detail
- Handle incoming calls using multi-line phone systems, directing inquiries professionally and courteously while providing excellent customer support
- Maintain organized filing systems both electronically and physically to ensure quick retrieval of case files and documents
- Assist with data entry tasks using productivity software such as Microsoft Office (Word, Excel) and QuickBooks for billing or record-keeping purposes
- Support client communication by scheduling appointments, sending reminders, and managing follow-up tasks with professionalism and confidentiality
- Perform general office management duties including managing office supplies, coordinating mail distribution, and overseeing front desk operations
Qualifications
- Proven clerical experience or office management background in a professional setting, preferably within a legal or related environment, is encouraged but we are willing to train the right candidate
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, data entry, and familiarity with productivity software
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette and communication skills for handling client inquiries via phone or email
- Bilingual abilities are highly desirable to assist diverse client needs
- Experience with QuickBooks or similar accounting software is a plus for billing support
- Demonstrated ability to prioritize tasks efficiently while maintaining accuracy in proofreading and document management
- Proficiency with difficult interpersonal interactions is a plus
Join us to be part of a dedicated team that values professionalism, efficiency, and exceptional client service. This role offers an engaging work environment where your organizational talents will make a meaningful impact every day!
Pay: From $14.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Dothan, AL 36303
Salary : $14