Business Coordinator

Are you an organized, caring professional who thrives in a fast-paced environment? Join our childcare center as a Business Coordinator and play a key role in supporting the director, classroom staff, children, and their families by providing help in daily operations with efficiency and care.

For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education. 

Business Coordinator

Location: The location varies based on center/site needs; locations are in Cuyahoga and Lorain counties 

Salary Information: Full-time salaried position: $40,000 per year

Reports to: Finance Director 

Job Description: 

• Collect tuition payments from parents by the 15th of every month 

• Review Procare attendance daily, email Admin daily that the previous day is complete 

• Review New Enrollment packets, get signatures and maintain active and inactive files 

• Review TAP/Kinderconnect daily, report to Admin every Monday for previous week 

• Assist parents with all TAPs, ensure families are meeting their hours 

• Enroll and register new families, enter all data into Procare System 

• Meet Enrollment requirements and paperwork for all Grants in the Center you work in 

• Monitor CRM and complete open tasks 

• Call families from CRM and schedule tours 

• Maintain children’s files, including all ODJFS requirements, ETA, Medical, etc. 

• Report Billing, field trips and withdrawal dates to admin 

• Answer phone, manage center calendar, order office/maintenance supplies, clerical office duties 

• Build positive relationships with children, families and other staff members through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit   

• Maintain professionalism and confidentiality with personnel and family information

• May require frequent lifting and carrying of larger items, including but not limited to deliveries  

• All other duties as needed/assigned 

 Qualifications:

• High school diploma or equivalent is required along with 5 years’ experience in a childcare center or a business-related associate degree with some experience in a childcare center is required  

• Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit 

• Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner 

• Must possess excellent communication skills, both verbal and written 

• Must be able to multitask and have strong detail-oriented, time management, and organizational skills 

• Must be able to work independently, as well as collaboratively as an active part of a team

• Must be proficient in Microsoft Office Suite, and other software programs; with an emphasis on Excel 

• Must have strong data entry skills and experience in the collection and analysis of data to make improvements is a plus 

• Knowledge of bookkeeping or accounting principles and accounting software is a plus   

• Must be able to adapt quickly to changing environments and assignments as required   

• Willingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trends 

• Must be able to lift and carry a minimum of 40 lbs. as required

• Must be able to pass background checks and physical/ medical screening as required

Employee Benefits:

• Medical coverage for employees who work 30 hours a week. Dental, Vision, Life, and Accident Insurance for full or part-time positions

• Pre-paid employment screenings/onboarding, including, but not limited to, transcripts, fingerprints, and physical/immunization for full or part-time positions

• Paid Time Off (after 90-day probationary period) and Holiday Pay (starting day one for New Hires)

• Paid professional development for full or part-time positions

• Learn and Earn Tuition Programs

• 403(b) Retirement Savings Plan with match options after a year of employment for full-time 20 hour positions

• Discounted childcare for full or part-time positions (must apply or prove not eligible for publicly funded childcare)

Salary : $40,000