HRIS & Benefits Specialist

The HORIBA Group, which consists of 47 companies in 28 countries and regions, provides analytical and measurement solutions throughout the world. Our business is evolving with our innovative analysis and measurement technologies in the three megatrend fields of Energy & Environment, Bio & Healthcare, and Materials & Semiconductor, which are essential to our lives. Our technologies are employed in various areas, including the utilization of hydrogen and other new energy sources, carbon dioxide capture, research & development and quality control in the pharmaceutical field, as well as the advancement of semiconductor manufacturing processes. We believe it is our mission to contribute to creating a sustainable society by offering optimal solutions for customers’ needs.With our corporate motto of “Joy and Fun” we have incorporated the desire to spend our days with more Joy and Fun into our company principle, in the spirit handed down since the company was founded. Around the world, there are approximately 8,900 HORIBARIANs (our term for HORIBA employees) who embody their own unique spirit of “Joy and Fun”.HORIBA Instruments Incorporated is looking for an ADP Workforce Now expert to join our team as Human Resources Information Systems & Benefits Specialist at our Irvine, CA location. This key position is the lead technical expert and primary administrator for the company’s North American ADP Workforce Now platforms, initiating system configuration, data integrity, and user training. This role is responsible for analyzing, designing, and implementing complex HR technology solutions across multiple jurisdictions, while continuously identifying opportunities to optimize processes, enhance the user experience, and ensure compliance with multi-state employment regulations. This position also ensures the completion and accuracy of online group health insurance enrollments and changes as well as subsequent invoicing from multiple carriers.Key Responsibilities Include:ADP System Administration & Maintenance: Serve as primary system administrator for ADP Workforce Now, maintaining system configuration, security settings, and user accessTroubleshoot system issues, working directly with ADP support to resolve technical problems and escalate critical issuesEnsure data integrity through regular audits, validation checks, and cleanup of duplicate or incorrect recordsLead HR system configurations by analyzing HR processes and workflows to identify opportunities for automation and efficiency support various HR functions, such as performance management, benefits, and recruitingOnboarding & New Hire Processing: Configure and maintain ADP onboarding workflows for multiple jurisdictions and position typesEnsure new hire data is processed accurately, ensuring compliance with state/provincial requirements and benefit eligibility; identify and address incomplete or delayed onboarding tasksMaintain templates for offer letters, welcome communications, and required documentation within the systemEmployee Changes: Process all employee status changes including transfers, promotions, department changes, and salary adjustmentsMaintain position management structure ensuring accurate reporting relationships and organizational hierarchyAdminister leave of absences and returns through ADP, ensuring accurate tracking of FMLA, state leave laws, and company leave policies and ensuring proper benefit continuation during leavesProcess terminations and resignations in ADP, ensuring accurate accrued PTO payouts, benefit deductions and benefit termination datesReporting & Analytics: Develop dashboards for headcount tracking, turnover analysis, and compensation reportingRespond to reporting requests with timely and accurate data extractionEnsure data accuracy in reports through validation and reconciliation processesTraining & User Support:Provide training to HR staff, managers, and employees on ADP functionality and self-service featuresDevelop and maintain training materials, quick reference guides, and FAQsDevelop and maintain written HR Instructions for the various tasks and responsibilities of HR. Use to train, cross-train, and coach team members.Act as the first point of contact for employee and HR team inquiries related to HRIS and benefitsCompliance & Data Integrity & Security: Maintain compliance with data privacy regulations including GDPR considerations for international operationsEnsure proper security protocols are followed for accessing and managing sensitive employee informationSupport internal and external audits by providing system documentation and data extractsStay current on employment law changes affecting system configuration and reporting requirementsConduct regular audits of HR data within the system to ensure accuracy, completeness, and confidentialityPrepare data and materials for internal and regulatory compliance audits.Stay up-to-date with all relevant payroll and HR laws and regulations. Ensure all system configurations and payroll processes adhere to legal requirements and internal policiesConduct regular audits of HR data within the system to ensure accuracy, completeness, and confidentiality. Prepare data and materials for internal and regulatory compliance auditsEnsure all system configurations and processes adhere to legal requirements and internal policies.Payroll Processing Support: Serve as primary liaison between HR and Payroll, ensuring accurate employee data flows to payroll processingAudit pre-payroll reports for accuracy; identify and resolve discrepancies before payroll finalizationBenefit Administration: Administer all benefits programs to optimize cost and employee engagement.Lead the annual open enrollment process, Act as a point of contact for external vendors and service providers and resolving issues.Serve as the point of contact for answering benefit-related questions, including complex inquiries.Investigate and resolve any benefits-related issues or discrepancies.Administer leave of absences and reasonable accommodationsProvide managers and HR Business Partner with clear, practical guidance on complex or sensitive leave and accommodation cases, ensuring they understand compliance requirements, company policy, and best practices for supporting employees.Key Requirements Include:Excellent customer service, communication, organizational, strategic thinking and problem-solving skills, with the ability to build effective relationships at all levels of the organizationHigh level of integrity and confidentiality as well as initiativeMinimum 5 years of hands-on experience with HR technology, including ADP Workforce Now, as a system administrator or power user with demonstrated expertise in the various ADP modules including Recruiting, Employment, Performance & Goals, and Benefits and working knowledge of Payroll and Time modulesAdvanced proficiency in Microsoft Excel including pivot tables and VLOOKUPBachelor’s degree in human resources, information systems, business administration, or related field or equivalent experience; relevant certifications a plusStrong analytical and problem-solving skills with ability to troubleshoot technical issuesExperience developing and utilizing ADP reporting and workflowKnowledge of federal and state employment laws, practices and regulationsStrong understanding of HR processes (e.g., onboarding, performance management, learning, compensation) and group benefitsCompensation Package:HORIBA Instruments Incorporated offers a competitive compensation package that includes a 401(k) plan with match; employee group dental, vision, life, and disability (short and long-term) paid for by the company; medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions; employee assistance program; paid holidays, vacation, and sick time; flexible spending accounts; and educational reimbursement and commuter benefit programs. Qualified candidates can expect to earn between $35.00 - $45.00 per hour in this role, depending on experience. If you are an individual with a disability and need an accommodation during the application/hiring process, please email sandra.rojo@horiba.com or call (949) 344-0152 for assistance. HORIBA will provide reasonable accommodations, upon request, to support individuals with disabilities to be able to participate in the hiring process. HORIBA is committed to making our workplace accessible for individuals with disabilities.Proud to be an Equal Opportunity Employer – EEO/Veteran Status/Disabilities

Salary : $35 - $45