What are the responsibilities and job description for the Accounts Receivable/Payable Specialist position at Hoover Energy Services?
Job Summary
The Accounts Receivable/Payable Specialist is responsible for managing the company’s incoming and outgoing financial transactions. This role ensures accurate processing of invoices, timely payments, and proper reconciliation of accounts to maintain financial integrity and support business operations.
Key Responsibilities
- Accounts Payable:
- Process vendor invoices and ensure timely payments.
- Verify accuracy of billing statements and resolve discrepancies.
- Manage invoices from vendors- verify validity, research variances and book inventory /expense transactions.
- Maintain vendor records and manage payment schedules.
- Manage cash flow.
- Accounts Receivable:
- Generate and send customer invoices.
- Monitor outstanding balances and follow up on overdue accounts.
- Apply payments and reconcile customer accounts.
- General Accounting Support:
- Do month closing and financial reporting.
- Validate QuickBooks inventory to office physical inventory.
- Process and Pay Monthly Sales tax payments (multiple states) and manage tax rates in multiple systems.
- Process Bi-Weekly Payroll and pay all payroll taxes to government agencies.
- Reconcile Bank statements and credit card statements monthly.
- Prepare and maintain accurate records of transactions.
- Collaborate with internal teams to resolve billing or payment issues.
Qualifications
- Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
- 2 years of experience in accounts payable/receivable or general accounting.
- Proficiency in accounting software (e.g., QuickBooks, Open Ticket) and MS Excel.
- Strong attention to detail and organizational skills.
- Knowledge in Inventory tracking and details.
- Excellent communication and problem-solving abilities.
Preferred Skills
- Knowledge of GAAP principles.
- Experience with ERP systems.
- Ability to work independently and meet deadlines.
Work Location and Hours (Full Time Position)
- Artesia, NM.
- M-F: 7am-4pm (1Hr Lunch).
Benefits
- Holiday/PTO Pay
- Health, Dental, & Vision Insurance.