Accounts Payable Specialist

Job Description

As an account payable specialist, you are responsible for invoices processing, payment processing, record keeping, and vendor management. In addition, you may be asked to take on special projects from management.

Responsibilities:

• Accurately enter and process vendor invoices into the accounting system.
• Verify invoice details such as amounts, vendor information, and approval, ensuring compliance with internal policies.
• Match purchase orders and receipts to invoices to confirm accuracy.
• Process payments (via checks, wire transfers, ACH, etc.) in a timely and efficient manner including foreign currency transactions.
• Maintain accurate and up-to-date vendor records in the system.
• Serve as the main point of contact for vendors, addressing inquiries, resolving discrepancies, and ensuring timely payment.
• Monitor vendor accounts to ensure payments are up to date.
• Reconcile vendor statements to identify and resolve any issues or discrepancies.
• Verify receipts, approval levels, and appropriate general ledger coding.
• Provide support for year-end audit, including pulling necessary documentation and assisting auditors with AP-related questions.
• Ensure all accounts payable activities adhere to company policies, procedures, and internal controls.
• Assist in implementing and maintaining internal controls over the AP process.
• Other duties as assigned.

Qualifications:

• A minimum of 7 years of demonstrated on-going experience in accounts payable.
• Able to quickly build rapport, confidence and the trust of peers, employees, and executives.
• Experience with accounting systems and ERP software such as Microsoft Dynamics or similar.
• Strong attention to detail and high degree of accuracy is required.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (particularly Excel) and accounting software.
• Strong communication and problem-solving skills.
• Ability to work independently and in a team environment.
• Ability to handle multiple concurrent tasks and work efficiently to see the work through to completion using sound business judgement following company policy and procedures.
• A Bachelor level account degree is preferred but not required.