Front Office Coordinator

Job Overview
We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. This energetic role is essential in ensuring smooth daily operations at the front desk, managing multi-line phone systems, and providing exceptional customer service. The ideal candidate will possess strong administrative skills, office management experience, and the ability to handle multiple tasks efficiently. Bilingual abilities are a plus, enabling effective communication with diverse clients and visitors. Join us to create a positive first impression and support our team with professionalism and enthusiasm!

Duties

• Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, directing calls accurately and professionally while providing excellent customer support.
• Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading to ensure accuracy.
• Handle scheduling tasks such as calendar management and appointment setting using Google Workspace or Microsoft Office tools.
• Support office management activities including supply inventory, filing systems, and basic bookkeeping using QuickBooks or similar software.
• Assist with clerical duties such as typing correspondence, data entry, proofreading documents, and maintaining accurate records.
• Provide administrative support to staff by managing phone etiquette, coordinating meetings, and supporting personal assistant tasks when needed.

Experience

• Prior experience in hotels as a front desk agent or hotel sales required
• Proven office experience with a strong background in front desk operations and administrative support.
• Familiarity with multi-line phone systems, data entry, filing procedures, and office software such as Microsoft Office Suite and Google Workspace.
• Experience in customer service roles with excellent communication skills; bilingual proficiency is highly desirable.
• Knowledge of office management practices including calendar management, record keeping, and basic bookkeeping (QuickBooks preferred).
• Demonstrated organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail.
• Strong computer literacy combined with excellent phone etiquette and time management skills. Join us as a Front Office Coordinator to be the vital first point of contact that keeps our organization running smoothly! Your energy, organizational prowess, and dedication will make a lasting impact on our team’s success.

Pay: From $17.00 per hour

Benefits:

• Employee discount
• Health insurance

Experience:

• Hotel: 1 year (Required)

Work Location: In person

Salary : $17