What are the responsibilities and job description for the HR Specialist position at HireRight?
About HireRight
HireRight is the premier global background screening and workforce solutions provider. We bring clarity and confidence to vetting and hiring decisions through integrated, tailored solutions, driving a higher standard of accuracy in everything we do. Combining in-house talent, personalized services, and proprietary technology, we ensure the best candidate experience possible. PBSA accredited and based in Nashville, TN, we offer expertise from our regional centers across 200 countries and territories in The Americas, Europe, Asia, and the Middle East. Our commitment to get it right every time, everywhere, makes us the trusted partner of businesses and organizations worldwide.
Overview
We are seeking a skilled and detail-oriented HR Generalist & Operations Specialist to support our EMEA HR Services team from our Polish office. With 3–4 years of experience in HR administration and generalist functions, you will play a key role in maintaining HR systems, ensuring data accuracy, and supporting both local and cross-border HR operations. This role involves close collaboration with Payroll and other regional stakeholders to ensure seamless employee lifecycle processes and compliance with Polish and international employment regulations.
Responsibilities
- Maintain and audit employee data in HRIS platforms, ensuring accuracy and timely updates
- Partner with Payroll to process new hires, terminations, and employee changes efficiently
- Support onboarding and offboarding processes, including documentation, compliance checks, and exit procedures
- Manage employment verification requests and departmental correspondence
- Ensure employee records are maintained in line with company policies and Polish labor laws
- Contribute to HR projects, process improvements, and internal documentation initiatives
- Stay informed on Polish employment legislation and support its application across HR operations
- Collaborate with HR colleagues across the EMEA region to ensure consistent service delivery
Qualifications
- 3–4 years of experience in HR administration or generalist roles
- Strong understanding of HR processes, data management, and compliance standards
- Familiarity with HRIS systems such as Oracle, Workday, or UKG
- Fluent in English
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Discreet, professional, and committed to maintaining confidentiality
- Knowledge of Polish labor law and interest in cross-border HR practices
- Experience working in a multinational or shared services environment is preferred
- Is able to work on a civil contract
What do we offer
HireRight is looking for a contractor (civil contract). From day one you will receive a training plan to get you on board quickly. Additionally, we offer:
- Paid Lunch Break (30 Minutes)
- Bonus Plans
- Career Path & Opportunities to Grow
- Professional Training
Please submit resume/CV in English.
All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.HireRight does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of HireRight and HireRight will not be obligated to pay a placement fee.