Business Development Coordinator

Hinckley Allen is seeking a Business Development Coordinator to join our team in our Boston, MA or Providence, RI office.

The Business Development Coordinator plays a key role in advancing the firm's marketing and client development efforts. This role is ideal for driven, flexible candidates interested in business development and marketing within a fast-paced, innovative organization. This role will work closely and collaboratively with the rest of the Business Development and Marketing team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Prepare pitches, proposals, and RFP responses, including research, formatting, editing, proofreading, and final production.
• Research prospective clients, industries, and competitive landscapes; monitor and report on relevant market trends.
• Develop and maintain marketing materials, including brochures, pitch decks, attorney biographies, experience lists, and presentations, ensuring accuracy and professional quality.
• Track sponsorships and conference opportunities; manage submissions and coordinate attorney participation in speaking engagements.
• Assist with the execution of events, seminars, webinars, meetings, and sports ticketing; facilitate all in-person and digital details (venue coordination, catering, invitations, RSVPs, signage, and on-site execution) and follow-up activities.
• Support the firm's charitable giving and community engagement initiatives, including scheduling, coordinating sponsorship entitlements, payments, and attendance.
• Create client-facing materials using graphic design, digital marketing, and content management tools, support branding and social media campaigns.
• Perform other business development and marketing activities as needed.

KNOWLEDGE SKILLS AND ABILITIES:

• Bachelor’s degree in marketing, graphic design, communications, or related field.
• Approximately 1-3 years of experience, preferably within a law firm or professional services.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel etc.) Basic graphic design experience (Canva, Adobe Creative Suite, or similar tools)
• Experience with graphic design, digital marketing (email campaigns, CRM systems), website management (CMS platforms, basic HTML/CSS, content updates, SEO optimization), and comfort with AI tools and research platforms is a plus.
• Strong writing and editing ability. Interpersonal skills necessary to communicate by email, phone, and in person and follow the instruction effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact. Ability to represent the firm in a favorable and businesslike manner.
• Demonstrated interest in business development, marketing, or client relationship management.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of deadline-oriented tasks and duties.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Employee must be able to sit for long periods of time at a desk or table. There is the need to frequently walk to other offices. May require the ability to frequently climb stairs. There will be a moderate amount of standing, stooping, kneeling, bending, lifting and reaching for some of his/her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console.

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person.

There is a moderate level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned, and requirements may vary from time to time.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

SALARY RANGE: $60,000 - $70,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status.