What are the responsibilities and job description for the Purchasing/Procurement Specialist position at Hilo Products, Inc?
Job Title: Purchasing/Procurement Specialist
Job Summary: The Purchasing/Procurement Specialist is responsible for managing the end-to-end procurement process by sourcing, ordering, and tracking materials and supplies to ensure cost-effective, timely delivery that meets internal quality and operational standards.
Duties and Responsibilities:
- Monitor inventory levels and purchasing needs to ensure adequate product and supply availability.
- Source and evaluate vendors based on pricing, quality, availability, and delivery requirements.
- Request and compare vendor quotes and negotiate pricing and purchasing terms when appropriate.
- Prepare and process Purchase Orders (POs), ensuring accurate quantities, pricing, specifications, and delivery dates.
- Coordinate with vendors regarding orders, product availability, substitutions, backorders, and delivery schedules.
- Maintain accurate purchasing records, vendor information, pricing, and procurement documentation.
- Review invoices and receiving documents to verify quantities, pricing, and order accuracy.
- Coordinate with Receiving, Warehouse, Sales, Accounting, and Management to address purchasing needs and discrepancies.
- Maintain professional vendor relationships and assist with resolving quality, delivery, or order issues.
- Identify opportunities to improve purchasing efficiency, control costs, and maintain reliable product availability.
Qualifications:
- Previous purchasing, procurement, buying, or supply chain experience preferred.
- Experience in food distribution, produce, wholesale, or warehouse operations is a plus.
- Familiarity with Purchase Orders, inventory systems, vendor management, and purchasing procedures.
- Strong organizational, communication, negotiation, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple priorities and deadlines.
- Proficient with computers, Microsoft Office, spreadsheets, and business systems, or willing to learn.
- Ability to work independently while maintaining effective communication with vendors and internal departments.
- Strong commitment to accuracy, cost control, company policies, and established purchasing procedures.
Benefits (for those who qualify):
- Free Medical, Drug, Vision, Dental, through HMSA or Kaiser and HDS.
- Low-cost visits for Chiropractic, Acupuncture, and Massage.
- Voluntary Benefits such as HealthCare FSA, Dependent Care FSA, AFLAC Voluntary Insurance, and Transamerica Life Insurance.
- Employee perks include discounts on select businesses and services.
- 401k with company match.
- Paid Time Off.
- Employee Assistance Program.
Hilo Products Inc. is an equal opportunity employer. The Company strictly prohibits and does not tolerate any discrimination towards applicants based on race, color, religion, creed, ethnicity, ancestry, national origin, citizenship, veteran or military status, sexual orientation, marital status, age, physical or mental disability, or any other protected factor under federal, state or local law.