Facilities Coordinator

Hilltop Holdings is seeking to hire a Facilities Coordinator.

The Facilities Coordinator is responsible for the day-to-day management of one or more areas within the Facilities department including office/building relocations, contract negotiations, construction, vendor relations, building maintenance, product/service procurement, delivery and installation, mail services, inventory shipment and/or branch onboarding.

Responsibilities

• Manage the relationship between the organization and third-party vendors and contacts (i.e. Building management, utility services, leasing management, construction/design contacts, etc.).
• May organize, plan and direct facility relocations/construction activities, contract negotiations, building maintenance, branch onboarding, mail services, leasing administration, inventory shipping/receiving, etc.
• Monitor third-party expenditures by ensuring invoices from vendors and contractors are accurate and processed in accordance with company policy.
• Manage the day-to-day activity ensuring facilities are meeting appropriate governmental agency and company codes/requirements (i.e.; OSHA).
• Manage the overall operational, budgetary and financial responsibilities and activities of the group/department by making business decisions that are financially responsible, accountable, justifiable, and defensible in accordance with organization policies and procedures.
• Avoid unexpected disruptions by maintaining communication with internal and external contacts (including senior leadership levels) as necessary to ensure expectations and timelines are met.
• Achieve departmental productivity and quality goals through effectively planning and allocating resources to effectively staff and accomplish the work.
• Ensure quality standards are met by monitoring and supervising assigned staff and external parties.
• Coach, mentor and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities.
• Respond to after hour emergencies.
• Other functions as needed.

Qualifications

• Must be eligible to work in the U.S. without sponsorship now or in the future.
• Must be able to report to our PrimeLending building located at 18111 Preston Road, Dallas, 75252, without the need for relocation assistance, and be able to visit other DFW locations as needed.
• High School diploma, general education degree (GED), or equivalent required.
• Familiar with a variety of field concepts, practices and procedures typically gained from a minimum of 4 years of experience in facilities management, real estate, telecom, procurement or other relevant areas.
• Two years prior experience supervising technical staff is required.
• Must be available for after-hours emergencies.
• Must have strong verbal, written and interpersonal communication skills.
• Ability to work independently with little supervision or guidance.
• Must be able to strategically manage several internal and external relationships.

The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company.

About Us

Founded in 1998 and headquartered in Dallas, Texas, Hilltop Holdings offers a diverse range of financial services through its three primary subsidiaries, PlainsCapital Bank, PrimeLending, and HilltopSecurities. PlainsCapital Bank is a leading commercial bank with locations throughout Texas. PrimeLending is a national mortgage provider focused on purchase mortgage originations. HilltopSecurities provides financial advisory, clearing, retail brokerage, and other investment banking services. Hilltop Holdings seeks to build the premier Texas-based diversified financial services holding company through acquisitions and organic growth. To learn more, please visit www.hilltop.com

About The Team

The Facilities department at Hilltop Holdings creates and maintains a safe, functional, and comfortable environment for our employees and visitors. Our department oversees a wide range of critical services, including facility maintenance, space planning, security systems, vendor management, and environmental sustainability initiatives. We strive to optimize the utilization of our physical assets while ensuring compliance with regulations and industry standards. From managing office spaces and equipment to coordinating building repairs and renovations, our dedicated professionals work diligently to provide a seamless experience for all. We prioritize the well-being and productivity of our employees by implementing efficient processes, fostering a clean and organized workplace, and promptly addressing any facility-related issues. The Facilities department at Hilltop plays a vital role in creating a conducive work environment that supports the company's overall mission and enables our employees to thrive.