Budget & Grants Analyst - Temporary

Division: Finance (Temporary Position - 6 Month Assignment)

Closing Date: Until Filled

Location:  Ybor

Salary Rate: $62,624 - $73,448.30

POSITION PURPOSE:

Under the general direction of the Director of Budgets & Grants (or their designee), the Budget and Grants Analyst will support the Sr. Budget & Grants Analyst in the development of the annual operating and capital budget. This includes the coordination with department heads to gather Level of Service (LOS) budget requests, performs various budget related analysis, to support planning, development, monitoring, and compliance; and maintains budget systems, and other special research projects. 

ESSENTIAL JOB FUNCTIONS:

• Assist in the preparation of HART’s annual operating and capital budgets, which include projection of revenues and expenses.
• Collaborates with other departments and prepares all budget documents, system(s) updates, and communications to include annual budget calendar, executive summary, presentations, the budget books, the public hearing Board script & resolutions and the budget, payroll and financial systems.
• Generate and distribute monthly budget to actual reports to all division chiefs and directors, and provide detailed analyses and explanations of variances to administration upon request.
• Manages and updates Capital and Operating Budget to Actual and spreadsheets and reports.
• Participate in monthly and ad hoc departmental budget meetings and attend Board/Committee Meetings when necessary.
• Prepare budget-related advertisements (i.e.: HC Impact Fees and Florida Department of Revenue (TRIM) for Notice of Tax Increase and Budget Summary Ads, Program of Projects) and coordinate with HART Marketing and external agencies to ensure accuracy and compliance.
• Compile, maintain, research and interpret a variety of records, databases, logs and performs monthly and quarterly account analysis and reconciliations.
• Prepare and submit a variety of complex and/or special annual required reports, projections, budget revisions, reconciliations, communications, schedules, statements to internal departments and external agencies that include capital and operating revenue and expense projections; monthly fund balance reports by funding source, assigned project managers, activity line items; encumbrances, grants payment registers, audit schedules and other related financial reports.

MARGINAL FUNCTIONS:

• Performs other work-related duties as assigned.

REQUIREMENTS:

Education and Experience:

• Bachelor’s Degree in Accounting, Business Administration, or related field plus
• Five (5) years of professional level accounting, budget administration, finance experience or other related experience.

Machines, Tools, & Equipment Used:

• Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for Microsoft Office or other administrative and financial software.

Licenses/Certifications:

• Valid Florida Driver’s License or be able to obtain one within in 10 days of hire of moving to the State of Florida.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

Required

Technical Knowledge

• Governmental accounting principles, including operating, capital, and grant fund structures, and the ability to work within their respective constraints
• Federal grant financial management, including allowable cost determination, drawdown processes, cash match tracking, and compliance
• Operating and capital budget preparation, monitoring, and amendment processes
• Generally Accepted Accounting Principles (GAAP) and governmental accounting standards
• General ledger, chart of accounts literacy, and account reconciliation procedures
• ERP/financial system; Microsoft Office Suite with advanced Excel proficiency (pivot tables, financial modeling)
• Experience with financial data visualization or business intelligence tools

Analytical & Financial Skills

• Ability to develop multi-year revenue and expenditure projections, build scenario models, and clearly communicate the assumptions underlying them
• Skill in variance analysis — not just calculating differences, but identifying root causes and distinguishing between timing, structural, and one-time factors
• Ability to maintain data integrity across financial systems and flag discrepancies before they compound
• Capacity to prepare complete, accurate, and clearly written financial reports for audiences ranging from department heads to board members

Professional Judgment

• Intellectual honesty in financial reporting — presenting findings accurately regardless of whether they are favorable, and clearly distinguishing between what the data shows and what is uncertain or assumed
• Ability to recognize when a budget assumption is unrealistic and the professional confidence to raise it through appropriate channels
• Skill in maintaining strict confidentiality and exercising sound discretion with sensitive financial information

Intellectual Curiosity & Continuous Improvement

• Demonstrated tendency to ask "why" — identifying patterns in financial data, questioning inherited assumptions, and proactively surfacing issues rather than waiting to be asked
• Interest in the policy and funding environment that shapes transit finance, including an awareness of how federal, state, and local funding dynamics interact
• Experience improving or redesigning budget processes, reports, or systems — however incrementally — rather than simply maintaining them as inherited

Communication & Collaboration

• Effective verbal and written communication skills, including the ability to translate complex financial information for non-finance audiences
• Ability to work constructively with department heads during budget development — gathering information, explaining constraints, and diplomatically pushing back on requests that exceed available resources
• Ability to manage competing deadlines, prioritize effectively, and sustain accuracy under time pressure

Preferred

Grants & Federal Funding Experience

• Familiarity with FTA grant programs and FDOT transit funding mechanisms
• Working knowledge of federal audit requirements, including Single Audit (2 CFR 200 Subpart F)

Public Transit or Government Finance Context

• Experience in a transit agency, municipality, or special district where fund-level budgeting and multi-source capital programming are routine
• Familiarity with TRIM compliance, Program of Projects, or similar public budget transparency requirements

• Familiarity with governmental auditing standards and audit schedule preparation

Physical Demands/Work Environment:

• Work is performed in a standard office environment. Incumbent may sometimes be in a confined space or warehouse environment.
• Ability to hear, see, speak, and perceive color, depth and texture.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects (supplies, equipment or other) up to 25 pounds.

Qualifications:

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.
• Recognizing and reporting all accidents and hazardous conditions.
• Assisting in the development of workplace safety procedures for their respective departments.
• Promoting workplace safety procedures within their department.
• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note:  The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. 

ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.

Salary : $62,624 - $73,448