What are the responsibilities and job description for the Registrar position at Hillsborough County Public Schools?
Email Resume to: Thomas.Snyder@hcps.net or Yolanda.Figueroa@hcps.net
Summary:
The Registrar gathers data, prepares reports, answers routing correspondence, operates office equipment, and may supervise subordinate clerical personnel. The Registrar is expected to function independently in all but the most unusual instances.DISTRICT EXPECTATIONS: All district employees must:
- Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
- Support the district’s vision, mission, goals, and Strategic Plan.
- Engage in civility, respect, and professionalism.
- Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.
- Codes, classifies, posts and consolidates information for involved reports; checks for required forms, documents, affidavits and number of copies; prepares vouchers showing status of accounts and payments.
- Composes correspondence; determines necessity for dispatching form letters, notices, pamphlets, brochures, informational bulletins, title certificates, reports, vital statistics, purchase orders, and other correspondence of a similar or related nature.
- Operates various office equipment required in accomplishing assigned duties.
- Compiles data and assists in the preparation of complex statistical analyses and reports.
- Registers students for enrollment and class assignments.
- Calculates the grade point average (GPA) and class rankings of designated students.
- Gathers new student information including transcripts, school records, appropriate medical histories, and other required documents.
- Dispatches appropriate student information to other schools, potential employers, government agencies, and other requested
- Inputs student records to include, grades, schedules, and other information into appropriate data base.
- Collects and receipts money as directed.
- Conducts student withdrawal in accordance with standard operating procedures.
- Serves as custodian of student records; maintains accurate files and honor subpoenas as required.
- Verifies and processes diplomas as appropriate.
- Prepares student records for microfilm processing.
- Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
- Performs any other duties as assigned.
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.
Other information:
Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.
Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.
Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.
The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.
-
All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted before this deadline.
All applicants must have an "ACTIVE" application and must have received an active notification from the Application Center to be considered or interviewed for any posted position.
Not Currently an Employee of our district?
- If you are seeking employment with Hillsborough County Public Schools.
Are you a current employee of Hillsborough County Public Schools?
- Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space).
All current employees seeking transfer or promotion must apply through the employee experience page.
Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.
Please review the skills/competencies listed on your employee profile to determine your eligibility.
If you need to update your skills/competencies, please contact the Application Center at 813-840-7181.
You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.
(Skill/competency updates are not necessary for employees seeking a lateral transfer (same job at a different location))
Job description search: https://www2.sdhc.k12.fl.us/jobdescrs/
Salary Schedules
Our district salary schedules are available at: https://www.hillsboroughschools.org/employeerelations
