What are the responsibilities and job description for the Registrar position at Peace River Center?
Job Summary:
Client Appointment Check In
Schedule appointments
Input of Client Information
Verify Insurance Eligibility
Collect Co-pays
Answer Incoming Calls
Complete Report
General Expectations:
In the performance of their respective task and duties, all employees are expected to conform to the following:
- Fully understand and consistently exhibit all of Peace River Center’s Core Values, while fostering the same with all direct reports.
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers, and vendors.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
- This may not be a complete list of job responsibilities; additional duties may be required.
Essential Duties/Requirements/Activities:
- Bilingual preferred- Spanish
- Verify the insurance for the patient or understand services provided which require insurance preauthorization and which carriers require preauthorization for inpatient and outpatient services and obtain the necessary authorization from the insurance carrier.
- Complete patients financials including authorizations for insurance. Identifying and ensuring that the initial authorization necessary for payment are obtained for client services.
Qualifications:
- Handle incoming phone calls, interview patients over the telephone, complete data entry and scheduling process, schedule new and existing appointments in CMHC, update patient records, addresses, fee schedule as necessary.
- Complete/review all daily reports and make updates in client accounts as necessary.
- Comply with all Peace River Center Policies and Procedures and attend all mandatory training.
Education:
High School Diploma/ GED
Experience:
1 year Customer Service Experience
1-2 years Clinical/Medical Office training required
Certifications:
None
Training:
None
Knowledge and Skills:
- Bilingual - Spanish
- Excellent written and verbal communication skills.
- Highly motivated, able to learn quickly and prioritize multiple tasks.
- Proficient in Word, Excel and the ability/willingness to learn other applications.
- Typing- Minimum 45-50 wpm.
- Ability to sit for long periods of time.
- Excellent data entry skills.
- Excellent organizational skills.
- Ability to deal with stressful situations or irate recipients.
- Ability to make competent, independent decisions relating to the business office.
- Proactive approach to problem resolutions.
- Ability to review, record and report information relevant to insurance and authorizations.
- Ability to clearly discuss and train staff to discuss clinical/financial information with third party payers, coworkers, and clients.
Safety Equipment
Universal Precautions
Comply with Occupational Safety and Health Administration (OSHA) rules and regulations.
Life Safety Equipment (fire extinguisher)
Transportation:
Must have reliable transportation.
Machines, Tool and Equipment Used:
Computer, telephone, fax, copier
Technology Requirement:
As an employee of Peace River Center, if you are not assigned a company-issued phone, you will be required to authorize the use of the Microsoft Authenticator app on your personal mobile device. This is necessary to access our payroll and communication system, Paycor, and Microsoft email as examples. This will ensure secure and efficient communication with the organization
Supervisory Relationship(s)
None
Work Environment:
The work environment is fast-paced and consists of exposure to physical conditions typical of a normal office environment. The populations cared for will include patients who are confused, delusional, irrational, agitated, or uncooperative. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects. A small amount of travel may be required for meetings etc. to another PRC location.
EEO Statement
One of the greatest assets of the PRC is the ethnic, cultural, and social diversity of its employees. PRC takes great pride in the diversity and values and respect of all its employees, regardless of race, color, sex, marital status religion, national origin, ancestry, genetic information, age, disability, gender identification, or sexual orientation.
Limitations and Disclaimer:
While the essential duties of your job are outlined above, it may be necessary at times for the Company and/or your supervisor to vary your responsibilities while keeping them within the scope of the work you were hired to do.
