Executive Assistant

We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our executive team. The ideal candidate is a dependable professional who can manage competing priorities, maintain confidentiality, communicate effectively, and anticipate needs before they arise.

This is an on-site position with regular hours of 8:30 AM–5:00 PM. Some days may require additional hours depending on business needs. Candidates must also be willing to work weekends when needed.

Key Responsibilities

• Manage complex calendars, scheduling, meetings, and appointments.
• Coordinate travel arrangements, itineraries, and accommodations.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Monitor emails and communications and help prioritize incoming requests.
• Coordinate meetings and follow up on action items.
• Maintain confidential records and sensitive information.
• Assist with projects, deadlines, and day-to-day administrative operations.
• Serve as a professional point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively resolve scheduling and administrative issues.
• Support special projects and other duties as needed.
• Perform occasional errands, business-related tasks, or travel as requested.

Qualifications & Requirements

• High School Diploma or equivalent required; associate or bachelor’s degree preferred.
• 3 years of experience in Executive Assistant, Administrative Assistant, or in a similar role preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to work independently and exercise sound judgment.
• Must be willing to work weekends when needed.
• Must be available to work on-site.
• Must have a valid driver's license.
• Must successfully pass a pre-employment drug screening.
• Must be dependable, punctual, and flexible with scheduling when business needs require additional hours.

Physical Requirements

• Ability to sit and work at a desk or computer for extended periods.
• Ability to frequently use a computer, keyboard, mouse, telephone, and other standard office equipment.
• Ability to communicate effectively in person, by telephone, and through electronic communication.
• Ability to stand, walk, bend, reach, and move around the office as needed.
• Ability to occasionally lift, carry, or move office supplies, files, equipment, or other items weighing up to approximately 25 pounds.
• Ability to maintain visual and auditory attention while performing computer-based and administrative tasks.
• Ability to travel between office locations or attend meetings and events as required.
• Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.