Administrative Assistant II

Job Description

Hill International is seeking an Administrative Assistant II in Los Angeles, California

Responsibilities

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Receive direction from immediate supervisor in completing non-routine assignments.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• Scan documents and reports as required.
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports as directed by immediate supervisor.
• Originate correspondence and reports not requiring the personal attention of immediate supervisor.
• Prepare general correspondence and maintains general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate.
  
  

Qualifications

• High school diploma (or equivalent) and five years or more of relevant work experience.
• 5 years or more experience as an administrative assistant.
• Good written and oral communication, organizational, and interpersonal skills are required.
• Proficiency in Microsoft Office Suite of software is required.
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
• A working knowledge of TDG policies and procedures is preferred.
• Self-starter, multi-tasker.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Prolog experience.
• Flexible attitude to changing conditions.
• Accountable and dependable to follow through with tasks/project.
  
  

The salary range for this position is $35,000 - $50,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 4,300 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com .

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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