What are the responsibilities and job description for the Receptionist / Admin Coordinator position at Highland Homes?
Highland Homes, a successful Florida homebuilder, is now hiring a Receptionist/Administrative Coordinator! The ideal candidate is driven to improve customer satisfaction and internal relationships through strong coordination of administrative and closing processes.
The Receptionist/Administrative Coordinator is based at our corporate office in Lakeland, Florida, with regular hours scheduled Monday-Friday from 8 a.m. to 5 p.m.
RESPONSIBILITIES CURRENTLY INCLUDE:
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Receptionist
- Answers phones and greets incoming guests in a friendly manner.
- Handles mail and package distribution and delivers mail to the post office and package delivery drop-off boxes.
- Responsible for maintaining and organizing public areas.
- Orders, organizes and maintains office supplies.
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Administrative Coordinator
- Scanning/saving Closing documentation (CD’s, Builder Docs, etc)
- Handling mailbox keys
- Handling CP title orders
QUALIFICATIONS:
- At least 2 years of administrative experience preferred
- Must be able to manage confidential information, prioritize tasks, coordinate with other staff/agencies, and take ownership to successfully handle tasks and meet deadlines
- Excellent written and verbal communication skills with attention to details and consistency a must
- Proficient in the use of Microsoft Word, Outlook and Excel
- Basic computer skills and the ability to learn new software programs like PSClient
- Works well in a team environment, as well as independently
- Adaptability to task deadlines in an ever-changing business industry
BENEFITS:
- Competitive salary
- Health, dental, and life insurance
- 401K matching
- Holidays and Paid Time Off
- Bi-annual team building events and activities
- Opportunity for advancement
Business Unit -
Highland Homes