Payroll and Accounting Specialist

Payroll - AP Accounting Specialist

About Hideaway Beach Club
Located on the Gulf, Hideaway Beach Club is a private, gated community unlike any other. Spread across 300 acres—half of which are pristine wetlands and conservancy—Hideaway is home to the world’s largest concentration of native Florida Live Oak trees. Our 623 memberships span condominiums, beach villas, and single-family homes in a truly one-of-a-kind bundled community.

Members and their guests enjoy an exceptional range of amenities, including a beachfront Clubhouse with four full-service dining outlets, a lively calendar of social events, and private celebrations. Our newly opened Sports and Wellness Center features the Beachside Outfitters and Market Place, a state-of-the-art Fitness Center and Spa, 5 Golf Simulators, and a Café. In addition, we have 8 Har-Tru tennis courts, 6 pickleball courts, 3 bocce courts, and 9-hole golf course which will undergo a full renovation in 2026.

Our mission is to create a true sense of community by providing world-class services and facilities in a secure, fiscally responsible environment—preserving Hideaway’s natural beauty while advancing it as one of the finest residential communities of its kind.

At Hideaway, we take pride in a culture where team members excel by thoughtfully going above and beyond—for our members and for each other.

Position Summary

Hideaway Beach Association is a thriving organization with 623 members and exceeds $20 million in annual revenue. This full-time, on-site role is responsible for ensuring accurate and timely payroll processing, managing accounts payable, and supporting financial audits and compliance.

The ideal candidate will thrive in a mission-driven environment, balancing technical expertise with a spirit of service.

Key Responsibilities

Payroll Administration

• Accurately collect, calculate, and enter payroll data for up to 140 staff.
• Process bi-weekly payroll, including related journal entries and job cost adjustments.
• Maintain and record employee garnishments.
• Manage 401(k) bi-weekly reporting.
• Prepare and reconcile monthly health insurance billings to payroll deductions.
• Record payroll journal entries and reconcile payroll liabilities and expenses.
• Provide documentation and support for annual Financial and Workers’ Compensation.
• Respond to member inquiries in person, by phone, or by email with professionalism and courtesy.

Accounts Payable

• Manage the automated AP workflow system, including new user set-up and approval channels.
• Maintain accurate vendor files, including W-9 and Certificate of Insurance (COI) documentation and assist with annual 1099 reporting.
• Review, code, and process invoices ensuring accuracy and timely payments.
• Issue vendor payments and maintain organized AP files.
• Reconcile vendor statements and follow up on outstanding balances.
• Coordinate with departments to ensure expense approvals are complete and accurate.
• Ensure compliance with developed policies for purchases, payments, and reimbursements.
• Track deposits, payments, and contractor compliance for audit readiness.
• Support the Controller and CFO with additional accounting tasks as needed.

Qualifications & Skills

• Minimum of 3 years’ experience in payroll and accounts payable.
• Strong knowledge of payroll systems and accounting software (Paychex experience a plus).
• Detail-oriented with excellent organizational and time management skills.
• Ability to handle confidential information with integrity.
• Strong communication and teamwork skills.

Work Environment

This position operates in a professional office setting and routinely uses computers, phones, and standard office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to sit and talk. The team member is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The team member is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Compensation and Benefits

• Compensation is commensurate with qualifications and experience
• Matching 401k Plan
• Medical, Dental, Vision, Life, AD&D and Long-Term Disability
• Paid Time Off
• Employee Discount
• Meals provided
• Employee Assistance Fund

Job Type: Full-time

Pay: From $29.00 per hour

Benefits:

• 401(k) 4% Match
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Marco Island, FL 34145 (Required)

Ability to Relocate:

• Marco Island, FL 34145: Relocate before starting work (Required)

Work Location: In person

Salary : $20