What are the responsibilities and job description for the Accounting Specialist position at Anonymous?
Our client is looking for an Accounting Specialist, serving as a key liaison between the Corporate Office, its vendors, and other internal and external stakeholders. This role owns the end-to-end payables process; from invoice receipt through approval, payment, and recording; ensuring accuracy, timeliness, and strong vendor relationships. By keeping disbursements accurate and on schedule, this role directly supports company cash flow, vendor trust, and financial reporting integrity.
KEY RESPONSIBILITIES:
• Receive, review, and code vendor invoices; route for approval and ensure timely, accurate payment.
• Process payment runs (check, ACH, wire, and card) and manage the full payables cycle.
• Manage and monitor all account transactions, including the operating bank account and merchant accounts.
• Monitor the A/P email inbox and payment platforms daily; respond to and resolve vendor inquiries promptly.
• Record daily bank transactions in the general ledger and post payables activity.
• Reconcile vendor statements and general ledger accounts to research and resolve discrepancies as needed.
• Maintain vendor records, including W-9s and payment terms, and ensure 1099 reporting readiness.
• Partner with internal teams to communicate payment status, resolve invoice disputes, and support budget tracking.
• Maintain accurate, organized records to support month-end close and audit readiness.
• Prepare and assist with A/P aging and reporting, identifying trends or issues for leadership.
• Identify opportunities to improve payables workflows and payment processing efficiency.
REQUIREMENTS:
• 2-3 years of relevant accounts payable or accounting experience.
• Hands-on experience with accounting/ERP software (e.g., Navision, QuickBooks, NetSuite, Sage, or similar).
• Proficiency in MS Office, with strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Strong analytical and problem-solving skills with high attention to detail.
• Excellent written and verbal communication skills, including comfort communicating directly with vendors.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Positive, proactive attitude is a must-have, as well as the ability to learn new tools and improve processes.
Preferred Qualifications:
• Associate's degree in Accounting, Finance, or a related field, Bachelor's preferred
• Experience with online payment platforms, vendor portals, and 1099 filing