Human Resources Specialist

Position Overview

We are looking for a hands-on, execution-focused HR Specialist to support day-to-day HR operations across our U.S. business. This role is highly operational and detail-driven, with a strong emphasis on compliance, accuracy, responsiveness, and accountability.

The ideal candidate must be comfortable working in a fast-paced, high-demand environment, managing high volumes of transactional work while ensuring strict adherence to California labor laws and company policies.

Key Responsibilities

1. Employee Lifecycle & Data Management

• Independently manage onboarding, offboarding, and all employee status changes (promotion, transfer, compensation changes, etc.)
• Ensure all employee documentation is complete, accurate, and compliant with federal and California requirements
• Maintain clean, audit-ready employee records at all times

2. Timekeeping & Payroll Execution

• Own day-to-day timekeeping data review and validation, including:
• meal/rest break compliance
• overtime accuracy
• attendance irregularities
• Work closely with operations and payroll teams to resolve discrepancies in a timely manner
• Ensure payroll inputs are accurate and delivered on time with minimal error tolerance

3. Benefits Administration

• Execute benefits enrollment, changes, and terminations with high accuracy
• Respond to employee inquiries regarding benefits in a clear and timely manner
• Support benefits program administration and continuous improvement

4. Compliance & Risk Control

• Ensure strict compliance with California labor laws, including wage & hour regulations
• Proactively identify and flag compliance risks (e.g., timekeeping issues, documentation gaps)
• Support internal audits and compliance reviews when required

5. HR Support & Execution

• Provide responsive, solutions-oriented HR support to store operations and internal stakeholders
• Handle high-volume HR inquiries with professionalism and efficiency
• Execute additional tasks and projects assigned by leadership without close supervision

Qualifications

• Bachelor’s degree required (HR or related field preferred)
• Minimum 1–2 years of HR operations experience (must be hands-on, not purely administrative exposure)
• Strong working knowledge of California labor laws, especially:
• meal & rest break compliance
• overtime rules
• wage & hour requirements
• Experience with HRIS systems required; ADP or Rippling preferred

What We Are Looking For (Critical Traits)

• Strong execution ability – able to deliver accurate work under pressure with minimal supervision
• High attention to detail – low tolerance for errors in payroll, compliance, and documentation
• Strong ownership mindset – takes responsibility and follows through
• Logical and structured thinking – able to identify issues and propose solutions
• High adaptability – comfortable in an evolving, sometimes ambiguous environment
• High stress tolerance – able to handle workload peaks and urgent requests
• Willingness to support extended hours when business needs require
• Comfortable working with cross-cultural and cross-time-zone teams

Work Arrangement

• Remote work until November 2026 due to office setup
• Required to work onsite 5 days/week in Irvine, CA after office opening

Important Notes

• This role requires a high level of accountability and responsiveness
• This is not a purely administrative HR role — candidates are expected to own execution and deliver results
• Candidates who are not comfortable with a fast-paced, high-demand environment may not be a fit