Payroll Manager

Since purchasing Heritage Golf Group in January 2020, the current ownership and leadership team has grown the company to include 46 clubs across the US. With its home office in northern Virginia, just outside Washington DC, Heritage clubs are located in Alabama, Colorado, Florida, Georgia, Illinois, Missouri, New Jersey, New York, North Carolina, Ohio, South Carolina, Tennessee, Virginia, Michigan, and Wisconsin. The company continues to grow by acquiring a mix of private country clubs in residential communities, member-owned clubs with growth potential seeking strategic alternatives, and premium daily-fee and resort golf properties in major resort destinations and metropolitan markets. Guided by the principle of evolving the golf experience to the highest level, each individual club’s amenities and operational systems are tailored to augment its unique assets.

Position Summary:

The Payroll Manager has oversight of all payroll functions at Heritage Golf Group and its multi-state portfolio of Clubs. The position serves as payroll team leader by overseeing a staff of one (1) Payroll Accountant and two (2) Payroll Administrators and reports directly to the Chief Financial Officer. This is an in-office role based out of company headquarters in Herndon, VA.

Position Responsibilities:

• Lead the Payroll team and process multi-state payroll on a bi-weekly basis for salaried exempt, salaried and hourly employees at our portfolio of Clubs and Corporate Support Office
• Ensure accurate and timely payroll processing in compliance with federal, state, and local laws, as well as government contracting regulations
• Maintain up-to-date knowledge of state-specific payroll laws, wage and hour regulations, and tax requirements, ensuring accurate application across all employee populations
• Must have direct experience with ADP Workforce Now, including payroll processing, tax filing, and configuration of pay groups and company codes
• Set up and manage state income tax and SUI registrations, ensuring compliance with all filing requirements and deadlines
• Ensure payroll team is trained in ADP updates and processes throughout the year by coordinating training sessions for entire payroll team
• Understand and manage benefit deduction codes and goal limits, ensuring accurate processing and reconciliation with HR and Finance to process any overpayments/missed deductions
• Collaborate with HR and Finance to process new hires, terminations, employee changes, garnishments, and benefit deductions
• Assist with year-end processes including W-2s, 941s, and 1099s, EEO-1 and ensure all quarterly/annual filings are accurate and timely
• Maintain system functionality in payroll systems/processes to include Time and Labor, Scheduling, Unemployment, Status Changes, etc.
• Maintain all time off plans and accruals including vacation and any applicable paid sick leave
• Identify required quarterly tax adjustments and coordinate transmission of adjustment payroll to ADP
• Manage garnishment process to ensure new orders are set up in ADP and new and existing orders are paid in a timely manner each pay cycle
• Maintain electronic storage and organization of employee documents and paperwork
• Serve as key stakeholder in the payroll integration of new acquisitions
• Support Accounting team in the event of audits
• Further refine processes and procedures to ensure accurate and timely processing of payroll
• Ensure timely follow-up and resolution to payroll inquiries and manage escalations as needed
• Perform additional duties as needed

Qualifications, Experience and Skill Requirements:

• Bachelor’s degree; Human Resources Management preferred
• 3 -5 years of experience in processing all phases of multi-state payroll
• Certified Payroll Professional (CPP) preferred
• Familiarity with benefit administration and payroll tax reporting
• Strong understanding of payroll processes, laws, and regulations including handling quarterly and annual filing obligations
• Experience with ADP WFN or similar payroll system
• Strong organization skills and attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent verbal and written communication skills with the ability to articulate payroll concepts to staff
• Strong analytical and problem-solving skills
• Ability to handle sensitive and confidential information with discretion
• CPP Certification preferred