What are the responsibilities and job description for the Purchasing Contracts Administrator Onsite & Land Development position at Henpen Corporation?
CONFIDENTIAL OPPORTUNITY
Purchasing Contracts Administrator (Onsite & Land Development)
Location: Ontario, California (Onsite)
Compensation: $80,000–$90,000 annually (DOE)
Employment Type: Full-Time
Status: Replacement Role
Position Overview
A confidential organization in the construction and land development sector is seeking a detail-oriented Purchasing Contracts Administrator to support purchasing and contract administration activities across onsite construction and land development operations. This role works closely with Purchasing Agents, Accounting, and Construction teams to ensure accurate contract execution, vendor compliance, pricing integrity, and database management.
This position requires strong experience in construction purchasing and contract administration, with advanced JD Edwards (JDE) proficiency and close collaboration with accounting functions.
Key Responsibilities
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Work closely with and support Purchasing Agents in all aspects of contract administration and purchasing activities
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Facilitate trade partner applications, including timely vendor setup and coordination of required documentation
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Maintain ongoing communication with vendors to obtain and track contracts, insurance certificates, and business licenses
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Monitor and ensure contractor compliance with contractual terms, insurance requirements, and statutory regulations
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Serve as a JDE (JD Edwards) subject matter expert, working closely with the Accounting team to ensure data accuracy and alignment
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Negotiate and resolve contract changes, pricing issues, and change requests, including effective and “good through” dates
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Communicate product, scope, and pricing changes to Construction, Customer Care, and other cross-functional stakeholders as needed
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Prepare and submit change order requests for approval related to Land Development projects
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Assist with budget revision requests for Land Development initiatives
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Manage and maintain all aspects of the organization’s purchasing and contract databases, ensuring accuracy, completeness, and audit readiness
Required Qualifications
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Proven experience in purchasing, contract administration, or construction procurement
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Strong working knowledge of JD Edwards (JDE) — required
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Experience supporting construction and/or land development contracts
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Solid understanding of vendor compliance, insurance requirements, and business licensing
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Experience handling contract changes, pricing updates, and change orders
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High attention to detail with strong organizational and documentation skills
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Ability to collaborate effectively with Purchasing, Accounting, Construction, and Customer Care teams
Preferred Qualifications
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Experience in residential construction, land development, or commercial construction environments
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Familiarity with construction cost structures, budgets, and procurement workflows
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Strong communication and negotiation skills
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Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Why This Role
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Key support role within a growing construction and land development operation
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Exposure to both onsite construction and land development projects
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Collaborative, cross-functional working environment
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Competitive compensation ($80K–$90K DOE)
Salary : $80,000 - $90,000