Accounts Payable Specialist

Job Summary
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring accurate and timely payments, and maintaining compliance with financial standards and regulations. The Accounts Payable Specialist will play a vital role in supporting our organization’s financial operations, including data entry, account reconciliation, and processing vendor invoices.

Essential Duties and Responsibilities:

• Invoice Processing: Review, verify, and process invoices received from vendors, ensuring accuracy and compliance with company policies. This includes matching invoices with purchase orders and receipts to avoid duplicate payments.
• Payment Management: Ensure all invoice payments are processed timely and accurately, ensuring that all financial obligations are met on time to maintain vendor relationships and avoid late fees.
• Vendor Relations: Manage the complete setup of new Suppliers in our AP system. Maintaining up-to-date records and preparing/sending necessary tax exemption forms as needed. Act as the primary point of contact for vendor inquiries, reconciling statements, and efficiently resolving payment or statement discrepancies.
• Financial Record Keeping: Maintain organized and detailed AP records, ensuring all vendor invoices, payment receipts and related documentation are filed and retained in compliance with company policy to support internal control and audit readiness
• Account Reconciliation: Complete timely reconciliations of the Accounts Payable subledger to the General Ledger and periodically reconcile key vendor statements to ensure accuracy and proactively identify outstanding issues & discrepancies.
• Month-End Close Assistance: Support and Assist with the month end close process, by reconciling outstanding payments and accrual entries, ensuring all financial records are current and accurate.
• Prepare weekly/monthly reports as required.
• Assist in payroll related balance sheet account reconciliations, assist with pre-audit data for payroll and prepare and Input journal entries for payroll.
• Assist with internal and external audits.
• Serve as the primary internal and external point of contact for all AP-related inquiries (phone/email).
• Perform other duties as assigned

Qualifications/Requirements:

Education: High school diploma or equivalent is required.

Preferred: Associates Degree

Experience: Minimum of 1-2 years of direct experience in an Accounts Payable function is required

• Proven high degree of accuracy and exceptional attention to detail in data entry and financial record keeping.
• Strong proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables) is required.
• Excellent verbal and written communication skills with the ability to interact professionally with departments/peers, as well as external vendors.
• Proven ability to manage multiple tasks, prioritize deadlines, and work effectively under pressure in a fast-paced environment.
• Demonstrates a high level of integrity and the ability to maintain the confidentiality of financial and vendor information.

This role offers an opportunity to work within a dynamic team where your expertise in accounting AP and financial concepts will contribute significantly to our organization’s success. Candidates should possess a solid foundation in accounting principles combined with practical experience managing accounts payable processes.

Job Type: Full-time

Pay: $50,300.00 - $83,844.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: In person

Salary : $50,300 - $83,844