HR Administrator / Office Coordinator

The Human Resources Administrator will provide administrative support to the HR, Finance, IT, and Purchasing departments, through a variety of tasks and responsibilities in recruiting, purchase orders, invoice tracking and generalized office support. Additionally, the position perform overall office support responsibilities including front desk/reception, greeting of visitors and guests, ordering stocking of office supplies and participation in coordinator of office/departmental events.

Essential Functions

• Maintains a strong customer service attitude, enhancing employee relations and providing excellent service to internal and external personnel.
• Welcome and orient all visitors and guests consistently with a positive attitude as the “first impression” of the company
• Ensures coverage of the phones, mail disbursement, day-to-day flow of activities associated with the front desk.
• Mailroom administration to include outbound and inbound mailings and overnight shipping (i.e. UPS, Fed Ex or DHL)
• Utilizing and managing the visitor check-in system to keep track of guests entering and exiting the building
• Plan and coordinate meetings
• Coordinate all arrangements including scheduling conference rooms and related equipment, preparing meeting materials, ordering meals, and arranging travel for out-of-town visitors.
• Provide travel planning and expense processing and administration
• Make travel arrangements for interview candidates through corporate travel agency. Responsible for providing complete travel itineraries and related documents, tickets, etc. in communication with candidates
• Order and maintain office supplies for the site
• Ensure the supply room and facility kitchens are clean an stocked daily
• Coordinate the scheduling and maintenance of the company pool car.
• Maintain and post company communications on company communication system
• Support with the creation and processing of Purchase Orders and P.O. tracking for the Purchasing Department through the company’s resource planning system
• Process invoices and invoice tracking for Finance and Human Resources departments
• Assists with the recruiting process for assigned positions. Reviews resumes for applicability, contacts potential candidates, sets interviews, leads or assists with the new hire orientation process.
• Participates on Human Resources project teams and conducts research on HR issues.
• Act as a member of various employee engagement committee’s including: Wellness and Safety.
• Performs other tasks and projects as assigned.
  
  

Education and Training

• High School/GED required; Associates or Bachelor's degree preferred
• Minimum of 2 years of administrative experience in a professional, corporate environment
• Fluent in all Microsoft Office applications and Microsoft Outlook
• Must be able to work with and maintain confidential information
  
  

Minimum Qualifications

• Strong written, verbal, and interpersonal skills.
• High degree of patience and compassion with strong customer service orientation
• Effective interpersonal skills and customer service orientation for dealing with internal customers, candidates and other external contacts
• Ability to manage multiple projects, strong planning skills.
• Previous work experience in fast paced business setting a plus.
• Ability to exercise good judgment and appropriate decision making. Ability to establish priorities effectively.
  
  

Physical Demands

• Works in a well-lit office environment in both a sitting and standing position
• May work in a relatively open area with some noise and distraction
• Extended periods are spent sitting at a desk while working on a computer or handling paperwork.
• Frequent standing or walking to move throughout the building or complete various tasks.
• Occasionally lifting and carrying objects up to twenty-five pounds
  
  

Environmental Conditions

• The work is primarily completed in an office setting with climate control.
• The noise level is low but may increase occasionally during meetings and events.
  
  

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

, We offer a full complement of benefits that include medical, dental, and vision insurance; life, travel, and disability insurance; a flexible spending account; 401K plans; a pension plan; paid holidays and vacation. We also offer financial assistance programs if you decide to adopt a child or want to pursue further education. We have a comprehensive wellness program and an Employee Assistance Program, that supports individuals in the proactive management of their overall health and wellness., Annually: $42,000. - $50,000.