Business Manager

Program: ROADS | Brooklyn, NY 11207 

What You’ll Do

The role of Business Manager supports the Executive Director in all matters related to budgets, purchasing, timekeeping, payroll, and human resources. To assist in the completion of reports and written correspondence, including information collection and analysis.  To assist in the execution of both special and ongoing projects and in maintaining meeting schedules. You’ll be the program’s liaison to HELP’s Central Office, funders, and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments. ROADS works with survivors of Gender-Based Violence.

Your responsibilities will include:

• Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.
• Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.
• Payroll preparation, including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers before check distribution, and reviewing paid time off records.
• Maintaining site personnel records on all employees, including processing new hires, separations, changes in status, and employee benefits.
• Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions, and reviewing the accuracy of coding for all purchases.
• Acting as the site's Information Technology administrator and troubleshooter.
• Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.
• Preparation, analysis, and submission of monthly funding reports.
• Exercises frequent independent judgment, making administrative decisions and taking action on behalf of the Executive Director based on knowledge of the company’s organization, policies, and personnel.
• Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.
• Payroll preparation, including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers before check distribution, and reviewing paid time-off records.
• Maintaining site personnel records on all employees, including processing new hires, separations, changes in status, and employee benefits.
• Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions, and reviewing the accuracy of coding for all purchases.
• Preparing job requisitions and offer letters.
• Acting as the site's Information Technology administrator and troubleshooter.

You’re a great fit for this role if you have:

• Bachelor’s degree in accounting, Finance, or Business Administration, or equivalent experience.
• Experience as an Accountant/Bookkeeper, including payroll processing.
• Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.
• Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.

• Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel.
• Although not required, bilingual fluency (English/Spanish) would be a great plus.

Salary : $28