Permits - Permit Administrative Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow

About Helix

We’re not just placing cones – we’re rethinking the way traffic moves. Helix is a national leader

in traffic control and work zone safety, delivering smart, responsive solutions across the country. From high-tech ITS systems to boots-on-the-ground support, we’re shaping the future of infrastructure safety.

Why Helix?

We're a people-first company with a mission to save lives. At Helix, you’ll find:

• A culture of safety, service, and integrity
• Real career growth through training and internal mobility
• The backing of a national organization, with the heart of a local team
• A place where your work directly improves public safety
  
  

What To Expect

Our work is fast-paced, hands-on, and essential – and that’s exactly what makes it rewarding.

Every role at Helix plays a part in protecting lives and keeping communities moving. If you're

motivated, adaptable, and looking for a career with purpose, we’d be proud to have you on our

team.

The Permitting Administrative Assistant is responsible for business and backend support to the coordination and facilitation of permitting requirements. This role is focused on ensuring projects are permitted and continuously inspected within prescribed timeframes to meet deadlines.

We are also looking for an individual who is ready for a challenge, great drive, and has excellent initiative.

Essential Duties And Responsibilities

• Tracks the upkeep and extension of open permits with contracted agencies.
• Advises department leadership on potential problems, work interferences, and scheduling difficulties and assists in resolving such problems as requested.
• Completes clerical and administrative work to support the day-to-day operations of the Permitting & Engineering department.
• Effectively communicates permit status to department leadership.
• Responsible for understanding each agencies specific submission process.
• Works with agency project teams to ensure permits remain active.
• Checks deadlines on all incoming requests and takes initiative on appropriate priorities.
• Actively builds permit relationships and act as the liaison internal teams and permitting authorities.
• Initiates invoicing process in the internal system, TCR, and uploads supporting documents.
• Performs all other duties as assigned.
  
  

Education, Skills, And Experience

• High school diploma or equivalent GED.
• Experience in permitting and/or traffic control, a strong plus.
• Advanced technical knowledge and computer skills.
• Strong written communication skills and ability to collaborate with multiple departments and stakeholders and municipalities
• Intermediate Computer Skills (Microsoft Outlook, Word, Excel, PowerPoint).
• Demonstrates accuracy and thoroughness and takes initiative.
• Ability to maintain composure under pressure.
• Possess a collaborative work style, while being equally able to operate independently.
• Ability to be a self-starter, prioritize and manage multiple assignments at any given time while meeting deadlines.
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Activities require a significant amount of sitting at office and work desks and in front of a computer monitor.
• Regularly required to verbally communicate, listen, and give presentations as needed.
• Some walking and standing relative to interaction with other guests, employees, and applicants.
  
  

Working Environment

General office environment: Works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels.

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.