Admin Assistant

Position: Admin AssistantPay Rate: $21.00 - $22.00 /hourlyLocation: Livermore, CASchedule: Monday - Friday | 8:00am - 5:00pmJob Description:We are seeking a detail-oriented and organized Admin Assistant to support our team in daily administrative tasks. The ideal candidate will be responsible for managing schedules, handling correspondence, and ensuring efficient office operations. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.Duties and Responsibilities:Checking work orders that are turned in to the scheduling department.Print out work orders sent in by email from project managers and customer service Collecting and preparing work orders that will be sent out from the front office.Collect “Quality Control Sheets” from the front officeSend out work orders via Microsoft Outlook.Send out receivers, signed work orders, job site notes, and pictures of job sites to project managersCommunicate via emails and properly label emails for effective flow of information.Collect Sign offs for Customer Service Department.Send Sign offs to Customer Service Department.File Sign offs to Customer Service Department.Provide ETA’s for Customer Service Department.Use RFMS for reports and schedulingUse Adobe Acrobat ReaderUse Microsoft WordGenerate reports on Microsoft Excel from bulk data provided by RFMSData entry on Microsoft Excel (sign offs turned, pictures of material left behind)Turn in Excel Sheet of weekly numbers for meetingsTurn in work orders to Billing DepartmentAnswer calls from installers, project managers, front office.Log defective materials that are turned in and keep it organizedSend out supplementary work orders, down time, extra floor prep, and work order revisions etc.Communicate with project managers. (defective material issues, material shorts, needed materials to complete projects, job site not being ready, material approval for floor prep etc.)Communicate information that needs to be relayed from the project manager to the contractor. (details that need to be corrected, CBI’s that are pending, parking instructions, safety etc.)Qualifications: Minimum 2 years recent administrative experience. Data Entry experienceMS Office KnowledgeCompany DescriptionAfter 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process. Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.

Salary : $21 - $22