Clubhouse Recreation Coordinator

About Us

Heather Gardens Association serves a 55-plus active-adult community dedicated to maintaining, enhancing, and preserving the lifestyle of our residents. We are a self-managed homeowners association, not a long-term care or progressive-care community. Our employees contribute to a culture of respect, service, and community pride — ensuring Heather Gardens remains one of Colorado’s most desirable active-adult neighborhoods.

Summary

Coordinates Clubhouse activities and front desk operations including all aspects of reservations for activities, classes, and facility rentals, and process payments, refunds, and point of sale transactions. Provides guidance and support to front desk staff, instructors and volunteers to ensure high-quality resident experiences and successful achievement of departmental goals. 

Primary Duties and Responsibilities

1. Trains, schedules, and supports front desk staff.
2. Maintains and updates the calendar of Clubhouse events and activities.
3. Collaborates with the Clubhouse Manager and Assistant Manager to address operational concerns, conflicts, and program improvements.
4. Communicates team goals and expectations; provides coaching and support to promote professional growth and team effectiveness.
5. Partners with the Clubhouse Manager and Assistant Manager to ensure smooth operations, quality programming, and resident satisfaction.
6. Coordinates day to day cash-handling for all trips, activities, and events.
7. Oversees and delegates appropriate projects to front desk staff.
8. Assists with seasonal and special event decorating within the Clubhouse Center.
9. Provides support and guidance to volunteers assisting with programs, activities, and operations.
10. Schedules Clubs, Events and Room Reservations to ensure smooth operations throughout the Clubhouse.
11. Works closely with Custodial staff to ensure proper set ups and ample time be given for smooth transitions and efficient and effective workflow.
12. Assists Assistant Clubhouse Manager and Clubhouse Manager with a variety of projects.
13. Performs other related duties as assigned.

Qualifications and Requirements

The qualifications below outline the knowledge, skills, and abilities necessary for successful performance in this position. Reasonable accommodations will be provided as needed to enable individuals with disabilities to perform the essential functions of the job.

Education/Experience

• Some college or university coursework in recreation, leisure studies, or a related field—or equivalent experience.
• Minimum of two years’ experience in a recreation or leisure facility, community center, or similar program environment.
• Current CPR certification or the ability to obtain within a designated time frame.

Knowledge, Skills, and Abilities

• Comprehensive understanding of community recreation center and leisure programming.
• Strong knowledge of event planning, scheduling, and recreational program coordination.
• Familiarity with the needs and interests of mature adults and the effects of the aging process.
• Working knowledge of arts, crafts, fitness, and entertainment program selection.
• Strong interpersonal skills with the ability to build positive relationships with residents, staff, and volunteers.
• Attention to detail.
• Excellent communication, organizational, and leadership abilities.
• Must genuinely enjoy working with mature adults and fostering a welcoming community environment.
• Knowledge of Activenet is a plus.

Working Conditions

Encountered on a regular basis as part of the work this job performs.

Note:  Job descriptions are not intended to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job, but are intended to accurately reflect principal job elements.

Acknowledgment of Job Description

I have reviewed and understand the duties, responsibilities, and expectations of this position as described in the job description for Recreation Clubhouse Coordinator at Heather Gardens Association. I understand that this document is not a contract of employment and that my employment remains at-will, meaning either I or the Association may terminate employment at any time, with or without cause or notice.