What are the responsibilities and job description for the Office Administrator position at heartsphere homecare?
Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication, organizational, and management skills, with experience in office management, bookkeeping, and human resources. This role involves coordinating various administrative tasks, managing schedules, supervising staff, and supporting overall office efficiency. The Office Administrator will play a key role in maintaining a professional environment and supporting the team’s success.
Responsibilities
- Manage daily office operations, including front desk duties and multi-line phone systems
- Oversee calendar management and schedule appointments for staff and executives
- Coordinate event planning and logistics for company meetings, trainings, and special events
- Supervise administrative staff and provide training & development opportunities
- Handle vendor management, including procurement and relationship building
- Maintain accurate bookkeeping records using QuickBooks or similar software
- Manage payroll processing and assist with budgeting activities
- Perform clerical tasks such as filing, data entry, and document preparation
- Support human resources functions including onboarding, employee records management, and policy enforcement
- Ensure office supplies are stocked and equipment is maintained
- Uphold professional communication standards with clients, vendors, and team members
Skills
- Proven experience in office management, administrative support, or related roles
- Strong organizational skills with the ability to multitask effectively
- Excellent communication skills, both verbal and written
- Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
- Experience in event planning, vendor management, payroll, budgeting, bookkeeping, and human resources is preferred
- Supervising experience or team management skills are highly desirable
- Ability to handle front desk responsibilities with professionalism and courtesy (phone etiquette)
- Knowledge of medical office management or healthcare administration is a plus
- Demonstrated ability to train staff and support professional development initiatives
This position offers an opportunity to contribute significantly to the efficiency of our organization while working in a dynamic environment that values professionalism and teamwork.
Job Types: Full-time, Part-time
Pay: $16.00 - $20.00 per hour
Expected hours: 40.0 per week
Work Location: Hybrid remote in Richardson, TX 75080
Salary : $16 - $20