What are the responsibilities and job description for the Administrative Support Specialist position at Heartland Consulting?
About The Role
Provide essential staff action control, administrative, and technical support that keeps ARNG operations running smoothly. This role supports document management, data coordination, training, and procedural compliance for the CSO-S and SGS offices.
The Staff Action Control / Administrative Support Specialist will help manage staffing procedures, support official ARNG document processes, and ensure information is accurately coordinated and disseminated across ARNG directorates.
Key Responsibilities
Provide essential staff action control, administrative, and technical support that keeps ARNG operations running smoothly. This role supports document management, data coordination, training, and procedural compliance for the CSO-S and SGS offices.
The Staff Action Control / Administrative Support Specialist will help manage staffing procedures, support official ARNG document processes, and ensure information is accurately coordinated and disseminated across ARNG directorates.
Key Responsibilities
- Perform clerical, administrative, and technical support for documents published by the ARNG.
- Manage and update required staffing procedures, processes, systems, tools, and training for ARNG staff members, including military, civilian, and contractor personnel.
- Provide facilitation, administration, logistics, and data support.
- Record, track, coordinate, manage, retrieve, and promulgate staff action information and related materials.
- Assist with quality control, training coordination, and compliance with security and performance standards.
- Support the official staff action process and help disseminate official information throughout ARNG directorates.
- Maintain accuracy, timeliness, and organization in a high-volume staff action environment.
- Associate's or Bachelor's degree preferred.
- 2–4 years of administrative, staff action, or control office support experience in DoD or federal settings.
- Proficiency with Microsoft Office, SharePoint, and data/document management systems.
- Strong organizational, communication, and multitasking skills.
- High attention to detail and ability to support time-sensitive administrative requirements.
- Active Top Secret clearance or current TS/SCI eligibility.
- Ability to meet CAC and required training requirements, including OPSEC, IA, and related requirements.
- Direct experience supporting ARNG, NGB, or similar staff action control offices, including SACO/CACO functions.
- Background in training coordination, procedural documentation, or quality support.
- Active TS/SCI clearance.